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RULES AND BYE-LAWS OFPUNJAB STATE INDIAN MEDICAL
ASSOCIATION
RULES AND BYE-LAWS OF INDIAN
MEDICAL ASSOCIATION PUNJAB STATE BRANCH
in conformity of the Rules and
Bye -laws of Indian Medical Association, I.M.A. House, Indra Prasth Marg,
New Delhi (Head Quarter of I.M.A.) 110002
MEMORANDUM OF THE ASSOCIATION NAME
1. Name of the Association is “Indian Medical Association PUNJAB
STATE BRANCH.”
OFFICE
2. a) Office of the Association is located at I.M.A.
House, Bhai Randhir Singh Nagar, Ludhiana 141001, Punjab.
b) Hony State Secretary and Hony State Financial
Secretary shall be elected from any local I.M.A. Branch under I.M.A.
Punjab State.
c) The State Office shall have secretarial and other
staff as may be necessary.
d) Hony. State Joint Secretary shall be elected from
any local I.M.A. Branch from District Ludhiana.
e) Hony. State Joint Secretary will look after the
I.M.A. Punjab State Office at Ludhiana and supervise day to day Working
under the direction & advice of the state council through the Hony.
State Secretary.
f) Hony. Assistant Secretary will be nominated by
the President from the members of I.M.A. of the Local Branch of which
the President is a member. The Assistant Secretary will assist the
President.
OBJECTS
3. The objects of the Association are:
i) To promote and advance medical and allied
sciences in all their different branches to promote the improvement of
public health and medical education in Punjab.
ii) To maintain in the honour and dignify and to
uphold the interests of the medical profession and to promote
cooperation amongst the members thereof.
iii) To work for the abolition of
compartmentalization in medical education, medical services and
registration in the country and thus to achieve equality among all
members of the profession.
METHODS
4. For the attainment and furtherance of the objects, the
Association may:
i) Hold periodical meetings and conferences of the
members of the Association and the medical profession in general.
ii) Arrange from time to time congresses,
conferences, lectures, discussions and demonstrations on any aspect of
the medical and allied sciences.
iii) Publish a regular Bulletin of the Punjab I.M.A.
giving all the activities and other information in it.
iv) Maintain a Library and an Association Office.
v) Publish from time to time in the journal of the
Indian Medical Association transactions and other papers embodying,
medical researches conducted by the Members or under the auspices of the
Association.
vi) Encourage Research in medical and allied sciences
with grants out of the funds of the Association, by the establishment of
the scholarships, prizes or rewards and such other manner as may from
time to time be determined upon by the association.vii) Conduct
educational campaign among the people of Punjab in the matter of public
health and sanitation cooperating with different public bodies working
with the same object.
viii) Organise medical camps for providing medical
relief during epidemics and in times of emergency.
ix) Consider and express its views on all questions
and the laws of the state or proposed legislation affecting public
health, the medical profession and medical education and initiate or
watch over or take such steps and adopt such measures form time to time
regarding the same as may be deemed expedient or necessary.
x) Purchase, take lease of or otherwise acquire,
hold, manage, let, sell, exchange, mortgage or otherwise dispose of
movable or immovable property of every description and all rights or
privileges necessary or convenient for the purpose of the Association
and in particular any land, building, furniture, household or other
effects, utensils, books, newspapers, periodicals, instruments,
fittings, appliances, apparatus, conveyance and accommodation and when
deemed necessary or desirable in the interest of the Association, sell,
let, hire out, mortgage, transfer or otherwise dispose of the same.
xi) Erect, maintain, improve or alter and keep in
repair any building for the purpose of the Association.
xii) Borrow or raise money in such manner as the
Association may think fit and collect subscriptions and donations for
the purposes of the Association.
xiii) Invest any money of the Association not
immediately required for any of its objects in such manner as may from
time to time be determined by the Association.
xiv) Assist, subscribe to or co-operate with any other
public body whether incorporated, registered or not, and having
altogether in part objects similar to those of the Association.
xv) Create or assist in creating branches for any of
the purpose aforesaid.
xvi) Do all such other things, as are cognate to the
objects of the Association or are identical or conducive to the
attainments of the above objects.
xvii) To provide facilities for continuing medical
education to its members, IMA College of General Practitioners has been
established under the auspices of IMA Punjab State Branch. The
Memorandum, Rules and Regulations of IMA College of General
Practitioners shall have to be approved by the State Council of IMA
Punjab and shall be in conformity with the Rules, Memorandum and Bye
Laws of IMA College of General Practitioners (Headquarters) I.M.A House
Indra Prasth Marg, New Delhi.
xviii) I.M.A. Academy of Medical Specialties has been
started to impart higher continued Medical Education.
PART II
RULES OF THE ASSOCIATION
DEFINITIONS
In this Rules and the Bye-laws made there under, unless, context
otherwise requires:
a) "Association" means the Indian Medical
Association Punjab State Branch.
b) "Conference" means the annual Punjab Medical
Conference organized under the auspices of Indian Medical Association of
Punjab State Branch.
c)
"State Council" means the State Council of Indian Medical Association
of Punjab as constituted under the Rules of Association
d) "State Offices"
means State Office of Indian Medical Association Punjab State Branch.
e) "Local Branch" means a Local Branch of the
Association as formed under the Rules of the Association.
f) "College" means IMA College of General
Practitioners Punjab State Faculty under the auspices of IMA Punjab
State.
g) "Journals" means IMA Punjab Bulletin or any other
publication of the Association or of the College as defined.
h) "Headquarters" means Headquarter office of Indian
Medical Association New-Delhi India.
i) "State Headquarter" means State Office of the
Association and the College i.e. I.M.A. House Ludhiana.
j) "Academy" means I.M.A. Academy of Medical
Specialties Punjab State I.M.A.
k) "Bhavan" means Punjab State Bhavan which is the
State Office of I.M.A.Punjab at Ludhiana.
l) "Rules and Bye-Laws" means rules and bye-laws of
the Association.
CONSTITUTION
1. The Association shall consist of Members whose names are on
the register of the Members of the Association at the time when these
revised Rules and Bye-Laws come into operation and of subsequent
Members, who shall be those persons who being eligible, shall after the
date of adoption of these revised Rules and Bye-laws of the Association,
be duly enrolled in such manner and upon such conditions as may be
prescribed from time to time by the Rules and Bye-laws.
REGISTER OF MEMBERS
2. There shall be a Register maintained at the State
Headquarters in which the names of all the Members of the Association
shall be entered with their qualifications, Registration numbers and
Addresses branch wise and direct members shall be entered under separate
head.
LOCAL BRANCHES
3. The members of the Association shall, whenever possible,
group themselves into separate local bodies styled Local Branches.
4. Each Local Branch shall have a local area to be determined by
the State Working Committee of the Association and ratified by the State
Council of Indian Medical Association Punjab State Branch.
STATE BRANCH
5. All Local Branches within the state of Punjab shall form a
group to constitute the State Branch.
DIRECT LOCAL BRANCH
6. As there is a State Branch, no Local Branch can become Direct
branch attached to Headquarters Office.
RULES & BYE-LAWS OF LOCAL BRANCHES
7. I) There shall be a model set of rules and Bye-Laws
to act as guidelines for local and State Branches, as approved by the
Working committee. A Local and State Branch shall however, be free to
govern itself in such manner as it shall think fit and for that purpose
to make from time to time Rules and Bye-Laws as it may think fit and to
repeal or alter the same as and when it may consider it expedient. The
Rules and Bye-Laws so made and for the time being in force, shall be
binding on the Members constituting the Branch in reference to which
they are made, provided that such Rules and Bye-Laws are in general
conformity with the Rules and Bye-Laws of the Association and have been
approved by the Hony. State Secretary subject to subsequent ratification
by the State Council of the I.M.A subject to the approval of working
committee of I.M.A (Head Quarters).
II) A local branch after formation shall send its set
of Rules and Bye-laws to the Headquarters office with a copy to the
State Branch office. The State Branch shall forward its comments, if
any, to the Headquarters office within 4 weeks from date of receipt. The
State Branch shall, however, have no powers to approve or modify the
same.
III) Till such time the constitution, Rules and
Bye-Laws of newly formed branch or those of existing branches, who don't
have constitution of their own at present including all
amendments/alterations/additions etc., are ratified by the Working
Committee, the model set of Rules/Bye-Laws as prescribed by the working
committee shall only be operative.
IV) The Rules and Bye-Laws of the Indian Medical
Association headquarters shall apply in any matter if not covered by
Rules / Bye Laws of the State or Local Branch already ratified by the
working committee of the Association.
JURISDICTION OF STATE BRANCH
8. All Local Branches within the jurisdiction of the State
Branch shall be guided by the latter in all matters subject to the Rules
and Bye-Laws of the Association.
9. Local Branches within the jurisdiction of State Branch shall
refer all matters concerning the State and Central Government to the
State Branch for final decisions in such matters The State Branch shall
like wise refer all matters concerning the Govt of India or India as a
whole to the Headquarters for necessary action.
10.The Association will not be liable for any of the debts or
liabilities of any of its members or Branches, nor shall any of its
Branches, be liable for any of the debts and liabilities of the
Association.
ELIGIBILITY REGARDING MEMBERSHIP
11. Any person registered with a medical council in India on the
basis of the his/her medical qualification, as defined in the Indian
Medical Degrees act, 1916 (Act VII of 1916) and included in the schedule
of the Indian Medical Council Act, as amended from time to time shall be
eligible for membership, However, all interns having temporary
registration will be eligible to become members of the Indian Medical
Association as defined in Rule (12 F).
CLASSIFICATION OF MEMBERS
HONORARY MEMBERS:
12.A) The Association shall have power to elect as Honorary Members
such persons and in such manner as the Bye-laws may provide and to admit
Members so elected such privileges (other than that of receiving notices
of meetings or of voting or holding office) as may from time to time be
conferred on them by or under the Bye-Laws.
BRANCH MEMBERS:
B) Persons enlisted as Members through a Local Branch
as per Bye-laws shall be called Branch Members.DIRECT MEMBER:
C ) Persons who are eligible for Membership and reside
or practice or are employed in a place where no Local Branch exists,
when enlisted, shall be called Direct Members, If there is a State
Branch in the State such Direct Members shall be attached to the State
Branch. Direct Members not residing or practising within the
Jurisdiction of any State branch shall be attached to Headquarters.
LIFE MEMBERS
(D) Members who pay a lump sum in lieu of yearly
subscription according to the Bye-Laws laid down for the purpose shall
be called Life Members.
ASSOCIATE MEMBERS:
(E) Members of one Branch who are elected as
Association Members of another Branch according to Rules and By-laws of
that Branch enjoying all privileges of members of that Branch except
that of voting or holding office, shall be called Associate Members.
INTERN MEMBERS:
(F) All interns otherwise eligible and registered
(temporary) with the various state medical councils under Medical
Council of India Act may be enrolled as intern member for the period of
their temporary registration. These members will be considered for
regular membership on their obtaining full registration after completion
of internship. Intern members may have also the privileges of
memberships of a local branch except (i) right of voting (ii) right of
holding any elected office in the branch and representing the branch in
any outside body in any capacity.
SPECIAL MEMBERS:
(G) The Association shall have power to elect as
Special Members such persons and in such manner as the Bye-laws may
provide and to admit members so elected to such privileges (other than
that of voting or holding office) as may from time to time be conferred
on them by or under the Bye-laws.
ATTACHED MEMBERS:
(H) The Medical personnel of Armed Forces of India who
are attached members of I.M.A. headquarters as Rules of I.M.A shall be
attached to the Branch where they happen to reside. They shall have all
privileges of membership except that of voting and/or of holding any
office in the Branch. While they will not pay any H.F.C., they shall be
required to pay any charges fixed by the Branch for day-to-day activity
and for any special activity.
AFFILIATED MEMBERS:
(I) Members from affiliated bodies shall be
affiliated members on terms and conditions to be decided upon and laid
down from time to time.
ASSOCIATION YEAR
13. The year of the Association and all its Branches for financial
purposes shall be from the 1st April of each year to the 31st March of
the following year. For purposes of H.F.C. the financial year may be
divided into 2 half periods viz. 1st April to 30th September and 1st
October to 31st March provided that the Association may prepare accounts
as required by Income-Tax Act or any statutory requirement, for
different period.
Amended: The Punjab IMA Association year shall
be from 1st January to 31st December on the pattern of IMA Headquarters
from January 2009 and the same shall apply to all the local branches.
14. The members of the Association shall pay an annual
subscription as provided in the Bye-Laws.
HEADQUARTERS FUND CONTRIBUTION FROM BRANCHES
15. Every Local Branch shall pay Headquarter Fund Contribution (H.F.C.)
to the State Branch along with additional contribution of the state
branch and the State Branch shall pay Headquarter Fund Contribution to
Headquarters as provided in the Bye-Laws.
PRIVILEGES OF MEMBERSHIP
16.A) Payments of each year's subscription shall entitle the Member
for that period to all privileges of Membership of the Association and
to those the Branch of which he is a member.
B) A Member shall be entitled to receive a copy of
the Journal of the Association and of other publications of the
Association either free of charge or at such rates as the Association
may fix from time to time.
C) All Life Members shall have the right to enjoy the
privileges of membership of the Branch within whose Jurisdiction they
may happen to reside or practice or be employed for the time being.
D) All members shall have the right to attend and
take part in discussions at all general and clinical meetings, lectures
and demonstrations organized by the Association or its Branches of which
they are Members.
E) All Members shall have the right to attend
Medical Conferences organized by the Association or any of its Branches
on such terms as laid down in the Bye laws.
F) All Members shall enjoy any other privileges that
may hereinafter be conferred by the Association.
G) On termination of membership, a person shall
automatically cease to hold such office or appointment as he may be
holding in the Association or in a branch or in any body as
Association's nominee.
MANAGEMENT OF THE ASSOCIATION
17. The General control, Management and direction of the policy and
affairs of the Association shall be vested in a body styled as the State
Council of I.M.A. Punjab.
COMPOSITION OF STATE COUNCIL
18. The State Council shall be composed of the following members of the
Association.
A) Ex-OFFICIO MEMBERS:
i) The President of the Association
ii) Two -Vice Presidents
iii) Hony. State Secretary.
iv) Hony. Joint State Secretary.
v) Hony. State Financial
Secretary/Treasurer.
vi) Hony. Assistant State Secretary.
vii) Five Hony. Organising Secretaries
(One from each administrative zone of the state as defined by the State
Council from Local Branch)
viii) Hony. Secretary for Public
Relations.
ix) Director of studies, IMA College of
GPs.
x) Hony. Secretary IMA College of GPs.xi)
Hony. Joint Secretary IMA College of GPs.
xii) Editor-Cum-Secretary IMA Punjab
Bulletin.
xiii) Associate Editor Cum- Joint
Secretary IMA Punjab Bulletin.
xiv) Chairman IMA Academy of Medical
Specialties.
xv) Hony. Secretary, IMA Academy of
Medical Specialties.
xvi) Hony. Joint Secretary, IMA Academy of
Medical Specialties.
xvii) Chairman IMA Action Committee Cum
Legal Cell
xviii) Hony. Secretary IMA Action Committee
Cum Legal Cell
xix) Central Working Committee
Representatives.
xx) The Past Presidents of IMA Pb. (if
members of I.M.A. Punjab)
xxi) Past Hony. State Secretaries (if
members of I.M.A. Punjab)
xxii) President Elect (Punjab State I.M.A.)
xxiii) Two - Vice Presidents Elect. (Punjab
State IMA)
xxiv) Chairman PNDT Cell IMA Punjab
xxv) Hony. Secretary PNDT Cell IMA Punjab
xxvi) Chairman In-service Doctor's Wing IMA
Punjab
xxvii) Hony. Secretary In-service Wing IMA
Punjab
xxviii) Chairman & Secretary of IMA Women
Doctor's Wing
B) ELECTED MEMBERS:
a) LOCAL IMA BRANCH REPRESENTATIVES:
i) 10-25 one representative.
Where strength of the branch is 25
or less local IMA Branch secretary will ordinarily be representative of
the branch in state council.
ii) After 25 members one additional
representative for every 25 members or part thereof.
However, an alternate shall be
elected in place of local Secretary the alternate member shall attend
the State Council meeting when the local Secretary is not a position to
do so.
NOTE: No office bearer in the state
council shall continue to function for more than three consecutive years
in the same office.
b) CENTRAL COUNCIL REPRESENTATIVES FROM LOCAL IMA BRANCH:
i) The total number of members of Local
Branches on whose behalf H.F.C. has been received in full by 31st March
shall form the basis of determining representation, of Local Branches to
the Central Council.
ii) Branch Representatives from the
Local Branches and from the Direct Members shall be in the following
scales : 20-100 members one representative, for every 100 members or
part thereof Contiguous Branches, with less than 20 members, may combine
to elect one representative for 20-100 members.
iii) In determining the representation
of Local Branches on the central council, the strength of a Local Branch
shall be determined each year on the numbers of its members on the
register of membership of the Branch at the Headquarters on behalf of
whom H.F.C. has been received in full at the Headquarters by the 31st
March. Complete list of membership as on 31st March shall be sent by
each Local Branch so as to reach the Headquarters through the State
Branch concerned by the 30th April. For convenience, Local IMA Branch
should send the list in duplicate to State IMA Office/Hony. State
Secretary so as to reach him on or before 15th April. One copy of the
list shall be retained in the Local Branch Office.
C) Representatives from members belonging to services
such as Armed Forces or Civil Medical Services and from special
organisations may be included in the Central Council in such numbers and
on such conditions as provided in the Bye-Laws from time to time.
TERM OF OFFICE OF THE STATE COUNCIL
19.The State Council shall be a continuous body.
ANNUAL MEETING OF STATE COUNCIL
20.The Annual Meeting of the State Council shall ordinarily be held at
the time of the Annual Conference and shall finish its work before the
first day of the Annual Conference. In case of uncertainly of
conference, the Annual Meeting can be held earlier. The Annual Meeting
shall be held not later than 2nd Sunday of January of every year. The
charge of all offices must be handed over within a maximum period of 7
days from the date of Annual State Council meeting. In case of
violation, disciplinary action will be taken against that Office Bearer.
POWER AND FUNCTIONS OF THE STATE COUNCIL
A) The State Council will administer the affairs of
the Association in accordance with the Memorandum of the Association,
and the Rules and Bye-Laws. The council shall exercise such acts and
things as may be exercised or done by Association.
B) The State Council shall have the right to delegate
all or some of its powers except those relating to change of Rules and
other specified reservations to a “State Working Committee". The
composition of which shall be governed by the Bye-Laws.
C) The State Council shall have the right to appoint
special., Adhoc or such committee as it may deem necessary from time to
time and delegate some of its powers to such committees.
D) The office bearers of the Association, except the
President and Vice Presidents, shall be elected or appointed by the
State Council as per provision laid in the Bye laws.
E) The decision of the State council in all matters
not covered by Rules and the Bye-laws shall be final and binding.
MEETINGS OF STATE COUNCIL
21.The State Council shall have the following four types of meetings:
i) Annual Meeting
ii) Ordinary Meeting
iii) Special Meeting
iv) Requisition Meeting
ANNUAL MEETING OF STATE COUNCIL
A) The Annual Meeting of the State Council shall be
held at a convenient place, date and time to be decided by the Hony.
State Secretary in consultation with the President.
BUSINESS OF THE ANNUAL
MEETING OF STATE COUNCIL
1) The business to be transacted at the Annual Meeting of the
State Council shall be taken in the following order:i) The
election, if necessary (in the absence of President and the
Vice-Presidents) of the Chairman.
ii) Meeting called to order.
iii) Messages of inability to attend the meeting.
iv) Self introduction of the members present.
v) Confirmation of the minutes of the last meeting.
vi) Adoption of the annual report of the previous
year.
vii) Consideration of the audited accounts.
viii) Consideration of the budget for the next year.
ix) Election of the office bearers and members of
a) State Council
b) State Working Committee.
c) Board of Management of I.M.A. College
of G.P's Punjab State Faculty.
d) Board of Management of I.M.A. ACADEMY
of Medical Specialties.
e) Bulletin Committee.
x) Election of State Representatives to the Central
Working Committee. (Both Regular and Alternative)
xi) Amendments to Rules and/or Bye-Laws if any.
xii) Resolutions brought forward by the State Working
Committee.
xiii) Resolutions brought forward by Local Branches.
xiv) Resolutions brought forward by individual members
of the Association.
xv) Introduction of New President by the out-going
President.
xvi) Installation of the new President if there is no
conference or the conference is late and his/her address to the members.
xvii) Any other matter with the permission of the Chair
and President & Secretary may add any other items to be discussed, on
the Spot.
2 ) GENERAL RULES ABOUT THE ANNUAL MEETING OF THE STATE COUNCIL:
a) Except with the special permission of the
Chairman no resolution shall be placed before on Annual Meeting of the
State Council that has not been previously given notice of and duly
circulated with the agenda of the meeting.
b) Resolutions sponsored by individual members and
Local Branches shall reach Hony. State Secretary through the Local
Branches, if any. Individual members, however, shall have the right to
send any resolution direct to the Hony. State Secretary of the
Association provided a copy has also been previously submitted to the
Local Branch.
c) Notice of resolution to be moved at the Annual
Meeting of the State Council shall reach the Hony. State Secretary of
the Association at least four weeks before the meeting.
ELIGIBILITY OF THE MEMBERS TO TAKE PART IN ELECTION
3) Those Branches, which send the names of their representatives at
least four weeks before the Annual meeting, shall take part in the
election, otherwise those branches who do not send the names of new
representatives, old ones will be eligible.
ORDINARY MEETING
B Ordinary meeting of State Council must be held
subsequent to the Annual Meeting of the State Council for purposes of
confirmation of the minutes of the Annual Meeting of the State Council
and such other business as brought before it. Besides, ordinary meeting
of state council may be held as often as necessary but not less than 3
altogether in a financial year. However, one such meeting shall be held
before the Annual Conference and if no annual conference is held with-in
three months of the Annual State Council Meeting.
SPECIAL MEETING OF THE STATE COUNCIL
C) The working Committee shall have the right to
request the President/Hony. State Secretary to convene a special meeting
of the State Council, when ever necessary.
REQUISITION MEETING OF THE STATE COUNCIL
D) A requisition Meeting of the State Council will be
held within four weeks on receipt of requisition signed by at least 10
members of the Council stating the business for which the meeting is
required. The time, date and place of such meeting shall be fixed by the
Hony. State Secretary in consultation with the President. In case the
State Secretary fails to call the meeting within the specified period,
the President shall call the meeting within 10 days after the expiry of
the date. If no meeting is called at all, the requisitionists are
entitled to call such meeting within next 15 days.
22. NOTICE OF THE MEETING OF STATE COUNCIL
A) ANNUAL MEETING:
i) At least 2 Weeks Notice shall be
given to all members stating the venue, date and the time of the meeting
along with the agenda of business to be transacted.
ii) The Annual Report, Accounts
(Audited/Unaudited) and Budget with all other relevant papers shall be
posted by book post under certificate of posting, preferably 2 weeks
before the date of the meeting.
iii) In emergencies a shorter notice
shall be allowed at the discretion of the Hony. State Secretary in
consultation with the President, but in no case it shall be less than a
week.
iv) A notice may be served on a member
either personally or by post under certificate of posting / Speed post
or Courier
B) ORDINARY MEETING
At least two weeks notice shall be given to all
members stating the venue, date and time of the meeting along with the
agenda of the business to be transacted and relevant papers. In
emergencies, a shorter notice shall be allowed at the discretion of the
Hony. State Secretary in consultation with the President but in no case
it shall be less than 5 clear days.
C) SPECIAL MEETING:
At least 3 weeks notice shall be given to all
members stating the venue, date and time of the meeting. The agenda for
this meeting will be specific related to the need of special meeting
only. Relevant papers must be circulated along with the agenda.
D) REQUISITION MEETING
i) On receipt of due demand for
Requisition meeting the Hony. State Secretary must call such a meeting
within 4 weeks on receipt of the requisition giving 10 days notice,
venue, time and date in consultation with the President.
ii) In case the State Secretary fails to
call the meeting within the specified period, the President shall call
the meeting within 15 days after the expiry of the above time giving at
least 7 days notice stating the venue, date, time and agenda.
iii) If no meeting is called by the Hony.
State Secretary and the President within the specified period the
requisitionists shall call the meeting within the next thirty days
giving at least for 7 days stating the venue, date and time along with
the agenda.
QUORUM FOR THE MEETING OF THE STATE COUNCIL
23. The quorum for the ordinary meetings of the State Council
other than the Requisition Meeting, shall be 21 of which at least 10
shall be other than the office bearers of the Association. The quorum
for the annual and special meeting shall be 20 and for the requisition
meeting, it shall be 30.
STATE WORKING COMMITTEE
24. The State Council at its Annual meeting shall elect a State
Working Committee. The State Working Committee shall be a continuous
body.
COMPOSITION OF STATE WORKING COMMITTEE:
25. The State Working Committee shall be composed of the
following: -
A) Ex OFFICIO MEMBERS :
i) The President.
ii) The Immediate Past President (if
member of the Association)
iii) The Vice- Presidents.
iv) The Hony. State Secretary
v) Hony. Joint State Secretary
vi) Hony. Assistant State Secretary.
vii) Five Organising Secretaries, One
from each administrative zone of State
viii) Hony. State Financial Secretary
/Treasurer
ix) Hony. Secretary for Public Relations.
x) Director studies College of GPs.
xi) The Hony. Secretary IMA College of
GP's
xii) Hony Joint Secretary IMA College of
GP's
xiii) Chairman IMA Academy Medical
Specialties
xiv) Hony. Secretary, IMA Academy Medical
Specialties
xv) Hony Joint Secretary IMA Academy
Medical Specialities.
xvi) The Editor-Cum-Secretary IMA Punjab
Bulletin.
xvii) Associate Editor cum Secretary IMA
Punjab Bulletin
xviii) Chairman IMA Action Committee Cum
Legal Cell
xix) Hony Secretary IMA-Action committee
Cum Legal Cell
xx) Central Working Committee
Representatives.
xxi) All Past Presidents IMA Punjab State
(if Members of Association)
xxii) All Past State Secretaries (if
Members of Association)
xxiii) Chairmen / Hony. Secretaries of
various Committees may be invited to any particular meeting of State
Working Committee but they will not have any voting right.
B ) ELECTED MEMBERS:1) 10 Members to be elected by the state
Council at the Annual Meeting from among its members.
2 ) General Rules to send representatives to Central Working
Committee by the State Branch :
i) The total number of members of all Local
Branches under a State Branch on whose behalf H.F.C. has been received
in full by 31st March, shall form the basis of determining
representation of State Branches to the working Committee I.M.A.
ii) a) The State Branch shall elect their
representatives to the working committee from amongst their members who
have been members of the Association continuously for at least two
years immediately preceding. The scale of representation of the working
committee shall be as
follows: -
1- 1000 members one representative
Every additional 501-1000 members one additional representative
For example: 1-1500 members one representative
1501-2500 members two representative
2501- 3500 members three representative and so on
b) The State Branch shall not elect any member
regular or alternate-to the working committee and the working committee
shall not elect any member to any standing committee/committee to be
constituted, who is an ordinary member of a local branch which is
suspended.
c) Similarly, an elected member of the working committee
shall cease to be the member of the working committee if the State
Local Branch to which he/she belongs, is suspended.
d) Ordinary members elected on various committees of
the working committee will also cease to be members of such committees
on suspension of the State/Local Branch to which they belong.
iii
) The State Branch shall also elect an equal number of alternate
representatives who shall be entitled to be sent as substitutes, and
when occasion arises at the discretion of the President of the State
Branch. The agenda of all meetings will also be sent to the alternate
representatives.
iv). The state working committee shall assume office after the
annual meeting of the State Council following the election of the State
working Committee and shall continue to hold office till the end of the
annual meeting of the State Council in the following year or till their
successors are appointed.
v). In determining the membership of the
State Branch of the purpose of representation on the working committee,
the strength of the Branch shall be calculated each year on the number
of members on the register of the Branch at the Headquarter, on behalf
of whom the H.F.C. has been paid in full to the Headquarters, by the
31st March Complete list of such membership as on 31st March should
reach the Headquarters by the 30th April if not supplied already as per
Rule 25 B (ii).
26. CO-OPTED & INVITED MEMBERS OF WORKING COMMITTEE
a) Co- opted Members:
The President may co-opt, up to 2 members to attend any
particular meeting of the working committee. The co-opted members will
be paid T.A. as per Bye-laws. The co-opted members shall enjoy all the
rights and privileges of regular members for the purpose of the
particular meeting for which they have been co-opted.
b) Invited members:
The following members shall stand invited to the
meetings of the State Working Committee.
i) All office bearers of I.M.A who are
not members of the Working Committee, may be invited , if required
ii) Chairman of all Standing Committee
which are on agenda of Working Committee, may be invited , if required
In addition to the above, the
President may invite any other member of the Association to attend a
particular meeting of the Working Committee. All such invited members
may take part in discussion but shall not be entitled to Vote or to draw
TA from the Association fund.
POWERS AND FUNCTIONS OF THE WORKING COMMITTEE
27. The State Working Committee shall be the executive authority and as
such shall have the power to carry into effect the policy and Programme
of the Association as laid down by the State Council and shall remain
responsible there-to. The State Working Committee shall have the right
:-
A) To make regulations and issue instructions for the
proper working of the Association and for the maintenance, and
administration of the Association rooms, library and properties and for
the organization and maintenance of the publications.
B) To appoint Committees, sub- Committees, Ad-hoc
Committees, and Standing Committees as and when necessary.
C) To represent any matter in which they consider the
interest of the Association of that of the medical profession are
affected before Government or the public bodies of any properly
constituted authority.
D) To receive reports of Standing and sub-Committees
which have met since the immediately preceding meeting of the State
Working Committee.
E) To considered and decide application for
membership resignation of members, suspension of members of Branches and
the question of taking such disciplinary action as it may deem fit
against any member or Branch for misconduct, willful neglect or default.
F) To Write off the whole or part of the
unrealizable arrears of subscription of members, or Headquarters Fund
Contributions from Branches or other outstanding dues of the Association
or its Publications, if considered desirable.
G) To appoint or remove salaried officers and
servants of the Association.
H) To fix up the rates of traveling allowances to be
paid to the Office bearers of the Association of and the members of the
State Council, Working Committee and other Committee, Ad-hoc Committees
and Sub-Committees.
I) To consider all matters and make necessary
recommendations as far as possible before these are discussed by the
State Council.
J) Subject to the provision of Rules, to exercise in
addition to the powers expressly given by the Rules and Bye-laws, all
such powers and do all such acts and thins as may be done by the
Association.
(K)
To amend of Bye-laws as per rule 34C
MEETING OF THE STATE WORKING
COMMITTEE
28 .A) The working Committee shall hold meetings as often
as necessary
B) Notice: At least seven days notice of the meeting
shall be given to all members stating place, date and time of the
meeting. The agenda of business to be transacted at the meeting shall
accompany the notice of the meeting.
In emergency, a shorter notice shall be allowed
but in no case it shall be less than 2 clear days.
A notice may be served on a member either
personally or by post under certificate of posting.
C) The Quorum for the meeting shall be Eleven of
which at least six shall be members other than office bearers of the
Association.
D) Venue: The meeting of the State Working Committee
shall be held at a convenient place, the date, time and place to be
decided by the Honorary State Secretary in consultation with the
President.
29. A ). STANDING COMMITTEE
The following are the Standing Committees of
Punjab State IMA to be formed by the State Working Committee and to be
approved by the State Council.
1. Ethics & Public Grievances Committee:
This Committee shall
i) Make the Pubic aware that any grievance against
any doctor shall be sent to the State President or the Chairman of this
Committee
ii) The Committee shall hold a proper inquiry into
such a complaint and if the doctor is found at fault , the Committee
shall send its findings to Punjab Medical Council , through the State
President for action against the erring doctor
iii) The Committee shall make the doctors aware
about ethical practices and insure that the medical men observe the same
iv) The Committee shall go into any dispute amongst
members or any of the local branches.
2. State Building Fund Committee
3. Assault on Doctors- Committee
4. PNDT Act Committee
5. Bio-Medical Waste Committee
6. Financial Committee of which the Hony. State Financial
Secretary shall be the Chairman
7. Committee for Public Relations
The standing Committees so appointed shall not consist of
more than 4 members other than Ex-Officio Members. However in case of
co-option is required, not more than one person may be co-opted.
29 B). WINGS OF IMA PUNJAB:
There shall be following Wings of IMA Punjab
1. In-service Doctors Wing
2. Women Doctors Wing
3. Students Wing
The Office-bearers of these wings will be elected at Annual State
Council Meeting and each shall have a tenure of One Year.
Powers of The Ethics & Public Grievances Committee:
The committee will deal with all the urgent and important problems
facing the profession or any dispute arising in a local branch. The
decisions of the Grievance Committee will have to be ratified by the
State Working Committee /State council at its next meeting.
OFFICE BEARERS OF THE ASSOCIATION
30 A) The following office bearers shall be elected , every year,
for the proper management of the Association
i) The President.( to be elected one year in
advance as President Elect)
ii) Two Vice-Presidents.
iii) Hony. State Secretary.
iv) Hony. State Joint Secretary
v) Hony. State Financial Secretary
vi) Hony. Assistant State Secretary.
vii) Five Hony. Organising Secretaries.
viii) Hony. Secretary Public Relations.
ix) Director of studies IMA college of GPs
x) Hony. Secretary IMA College of GPs
xi) Hony. Joint Secretary IMA College of GP's
xii) Chairman IMA Academy of Medical Specialities
xiii) Hony Secretary IMA Academy of Medical Spec.
xiv) Hony Joint Secretary IMA Academy of Medical Spec.
xv) Editor-Cum-Secretary IMA Punjab Bulletin
xvi) Associate Editor cum Joint Secretary IMA Punjab
Bulletin
xvii) Chairman IMA Action Committee Cum Legal Cell
xviii) Hony Secretary IMA Action cum Legal Cell
xix) Central Working Committee Representative
B) No Office Bearer of the Association shall continue to function
continuously for more than three terms in the same position.
C) No one in receipt of any salary from the funds of the Association
shall be elected as Office Bearers and members of the State Council,
Working Committee, Board of Management of the College, Academy of
Medical Specialties, Bulletin Committee, Election Commission or any
other committee.
D) Head office of IMA Bulletin will be at the place of the State
President and Bulletin shall always be printed at the same place
IMA COLLEGE OF GENERAL PRACTITIONERS
31. A) Indian Medical Association Punjab State will have its IMA College
of General Practitioners which will be governed as per its Rules and
Bye-Laws approved by the Working Committee.
STATE MEDICAL CONFERENCE
B) State Medical Conference will be held every year
under the auspices of Punjab State Council by 2nd Sunday of January,
every year. the Hony. State Secretary shall write to all the local
Branches to extend invitation to the State Branch for holding Annual
Conference by a Local Branch. The Invitations so received will be put
before the State Working Committee/State Council for final decision of
the place of the Conference and the Local Branch shall be informed
accordingly.
VALIDITY OF PROCEEDINGS
32. The proceedings of the State Council, Working Committee or any other
Committee or Sub- Committee or other body acting under the Rules and
Bye-laws of the Association or any of its Branches, will not be
invalidated by any ACCIDENTAL OMISSION TO GET NOTICE THEREBY REQUIRED OR
by any vacancy among their members or by any defect in election or
qualification of any of their members.
DELEGATION OF AUTHORITY
33. Where by or under the Rules of the Bye-laws, any act or thing
required to be done by the Association the same may be done by such
office-bearers, officers, Members of the Association as the State
Council or the working Committee may appoint for the purpose.
CHANGE OF RULES
AMENDMENTS TO THE MEMORANDUM
RULES AND BYE-LAWS
34. A) MEMORANDUM:
Proposal for change in Memorandum of the Association as and
when necessary, shall be considered at a special meeting of the State
Council specially convened for the purpose or at the Annual State
Council meeting, if necessary. Amendments should reach the State Office
latest, by 20th February and may be proposed by individual member, Local
Branches and State Branch of the Association which should be circulated
to the branches for opinion at least three weeks before the date of
special or annual State Council Meeting. Due notice of the proposed
change must be given in the agenda for special or annual meeting of the
State Council. No such proposal shall be carried into effect unless it
is agreed to by the votes of 3/5th of members present and voting at the
meeting and confirmed by 3/5th of the members present and voting in the
next state council meeting.
B) RULES :
Proposal for change of Rules shall ordinarily be considered
only at the Annual Meeting of the State Council. If desired by the State
council this may be considered in a special meeting of the State Council
convened for this purpose. Amendments should reach the State Office
Latest by 20th February and may be proposed by individual members, local
branches and State Branch of the Association which should be circulated
to the branch for opinion at least three weeks before the Annual or
Special State Council Meeting. Due notice of the purposed changes must
be given in the agenda of the special or annual meeting of the State
council Rules can be Changed by 2/3rd majority of those members present
and voting. Any addition to, modifications or repeal of Rules shall be
considered to have come into force only after the proceedings of the
meetings at which they were passed have been confirmed at the next
meeting of the State Council.
EXPLANATION:
Due notice shall mean that actual words of the proposed
alteration of the Rules shall be included in the Agenda of the Meeting
of the State Council.
C) BYE LAWS:
i) Amendments should reach the State Office latest
by 20th February and may be proposed by individual member or local
branches or State Office of the Association which should be circulated
to the branches at least three weeks before the annual/ordinary
meeting/Special meeting of the State Council. After due circulation to
the branches the Bye-laws can be amended and/or altered at the annual or
ordinary meeting of the State Council.
ii) In anticipation of the approval of the State
Council, the State Working committee may amend the Bye-laws at any
meeting provided the proposed amendments have been duly circulated to
the branches and provided two third of the members of the committee
present and voting at the meeting vote for the amendments, Immediate
effect may be given to such amendments if the State Working Committee so
decides.
ELECTION & OTHER DISPUTES AT STATE BRANCH AND LOCAL BRANCH LEVEL
35. A) Election Disputes at State Branch & Local Branch Level:
i) In case of Election disputes in State Branch or
Local Branches, an Election Tribunal shall be constituted. For disputes
at the State Levels, Tribunals shall comprise of the President of the
IMA and two Past Presidents of I.M.A. For disputes at the Local Branch
level, the State Branch President and two Past Presidents of the State
Branch under whose jurisdiction the local branch falls, shall form the
Tribunal.
ii) In case the President or a member of the
Tribunal is himself involved in any way in such a dispute,or is unable
to act or refuses to act or even otherwise interested, he will not be a
member of the Tribunal and his place shall be taken by another Past
President. When there is a difference of opinion amongst the members of
the Tribunal, the opinion of the President, IMA or the Chairman of the
Tribunal for election disputes at the State Level and that of the State
President or Chairman of the Tribunal for election dispute at the Local
Branch level, shall be final. Complaint if any shall reach the State
President / Hony. State Secretary within 15 days of declaration of the
results / dispute.
iii If any of the disputing parties is not
satisfied with the Tribunal at State Branch level, it may appeal to the
President of the Association, Headquarter who if he feels that a prima
facie case for appeal exists, will refer it to a Tribunal consisting of
the President of IMA and two Past Presidents of the IMA (all from
headquarters). If any of the Past President is unable to act or refuses
to act or even otherwise interested or party to the dispute, his place
shall be taken by another Past President. If the President himself is
involved or party to the dispute, he will not act as a member of the
Tribunal and is his place Immediate Past President shall act as member
of the Tribunal. The decision of the Tribunal shall be final and binding
on all concerned.
iv) Records of election shall be maintained for one
year after it is duly sealed by the Election Commission and deposited
with the Hony State Secretary, within 2 months of the declaration of the
results
v) No election shall be called in question except by
an election petition presented to the President, IMA. Headquarter in
case of an election dispute at the State Branch Level, or to the
President of State Branch concerned in case of dispute at the Local
Branch Level, within 15 days of the declaration of the election results.
B) ARBITRATION:
Any disputes or differences solution for which is not
otherwise provided between (a) member of IMA / State / Local Branch and
(b) the Indian Medical Association headquarter shall be decided by the
Working Committee of the Indian Medical Association. Any party raising
such disputes shall give at least six weeks notice of the same to the
Headquarters of IMA and the same shall be placed on the agenda of the
following meeting of the Working Committee. The Working Committee may
regulate its own procedure for the purpose.
C) NOTICES:
All notices required to be sent under the Rules or Bye-laws
regarding election dispute and /or Arbitration shall be deemed to have
been sufficiently given by addressing at the last available address in
the records of the Association and sending it by registered post
acknowledge due. The Service shall be complete whether the registered
cover is received back with the endorsement 'refused', 'not found',
'left without address' or with any other endorsement. It shall be duty
of the party to furnish the address in writing if notice is desired to
be sent at an address different from that with the Association.
D) SUSPENSION:
Suspension of Branches (Local and Direct):
After due notice to the Direct or Local Branches and on the
recommendation of the Headquarters in the case of the Direct Branches
and of the State branches in case of Local branches under their
jurisdiction, the Headquarters shall have the right to suspend the
branches for non payment of HFC in full by due date and/or non admission
of valid lists for the half year concerned. Such suspension shall come
into effect immediately. Such suspension shall first be approved by the
next meeting of the State Council.
Suspension of Membership of the Association:
The Local / Direct branches shall suspend all membership
privileges of such of their members and for such periods on account of
non payment of branch subscription. Such membership will be revived on
receipt of all dues. Such suspension will not affect life members of the
Association.
BYE LAWS OF THE ASSOCIATION MEMBERSHIP
1. A) BRANCH MEMBERS:
Every candidate for memberships of the Association through a
Local branch shall fill up a Membership Application Form (M.A. Form) in
the manner prescribed by the Association and Branch concerned and
forward it to the Branch Secretary or Treasurer along with subscription
of the Branch. The Local branch shall consider the application and
submit its recommendations to the office of the State along with the
required Head-quarter's Fund Contribution (H.F.C.) and additional State
Contribution either for whole or half year as the case may be in respect
of the new Member, within a month or receipt of the application. If the
State Council accepts the application, the Secretary of the state shall
forthwith forward his M.A. Form and Headquarter quota of H.F.C. to the
Headquarters at Delhi. The membership of the applicant will begin after
the Hony. General Secretary IMA (Headquarter) has approved the
application. The Hony. Secretary General shall intimate the Journal
Office at Calcutta the names and addresses of the new members and send
one copy of the application form for their records.
B) DIRECT MEMBERS:
Persons eligible to be direct members attached to the State
Branch shall also fill up the M.A. form of the Association and forward
their application along with their subscription for the Association year
or half as case may be to the State Office. If the applicants are
elected as Direct Members, the Secretary concerned shall, forthwith,
give due notice to the Journal office and the new members concerned.
The State office shall conduct election for the
representative or representatives of the Central Council on the scale
laid down in the Rules from amongst the Direct members attached
respectively to the Headquarters/ State Branch.
C) ASSOCIATE MEMBERS:
Persons eligible to be Associate Members of a Local Branch
shall not have to fill up M.A. Forms, but shall have to apply to the
Local Branch and to pay the subscription fixed by it for Associate
Members. They would enjoy all rights and privileges of Membership of the
branch except that of voting or holding office. They would be entitled
to receive only one copy of the Journal of the Association as Branch
Member.
D) INTERN MEMBERS:
i) All interns otherwise eligible and registered
(Temporary) with the various State Medical councils under Medical
Council of India Act may be enrolled as intern members for the period of
their temporary registration. These members will be considered for
regular membership on their obtaining full registration after completion
of internship. Intern members may have all the privileges of membership
of a local branch except (a) right of voting (b) right of holding any
elected office in representing the branch in any outside body in any
capacity.
ii) Intern members shall have to apply to the local
branches on a plain paper and to pay the subscription fixed for them and
shall be eligible to fill M.A. forms after completion of internship when
they pay the subscription fixed fore the newly qualified doctors for
five years of their qualification (if applicable ) to the branch
concerned for full year if they join the first half and half of the
subscription if they join in the second half of the Association year.
iii) Intern Members shall pay the subscription fixed
by the local branch concerned for intern members (if applicable) but the
branch shall not charge such intern members more than fifty percent of
the subscription payable by any new members (within five years of
qualification ) of the same branch. The branch shall not be liable to
pay any Head-quarter Fund Contribution on account of its intern members.
Branch or Branches who do not pay H.F.C. in full
on dates mentioned above are liable to be suspended with regards to the
privileges of membership., on the recommendation of State Branch to
Headquarter Office.
E. ATTACHED MEMBERS:
Attached members, as per Rule 12-H shall pay the same
subscription as Direct Members and shall also be eligible to get
themselves attached to any Local Branch under whose jurisdiction they
might be posted for the time being, without their having to pay any
other subscription. These attached members shall have all the privileges
of the members of such Local Branches except the right of voting or
holding office. Such members shall also be governed by Bye-Laws 1 and 2
as regards the procedure of selection as members and shall be entitled
to receive the Bulletin of the Association.
SUBSCRIPTION
2 BRANCH MEMBERS
Branch members shall pay their subscription to their Local
Branch according to the scale fixed by that Local Branch yearly. The
Local Branch shall pay the Headquarters Fund Contribution (HFC) through
the State Branch, at the rate fixed by Central Council from time to time
per head per year for all members on its rolls (as per membership
register maintained at the Headquarters) in addition to the State
Council/Working Committee. The HFC shall be increased by 25% every
fourth year i.e. after completion of every 3 Association years and shall
be distribution in the proportion as prescribed in the Bye-Laws, the
next increase being due on commencement of the year 2010-2011 Such
contributions shall become due on the 1st April and shall be paid in the
case of all existing members in one lump sum for the full year not later
than the following 30th April. Branch or Branches which do not pay their
HFC in full on date mentioned above are liable to be suspended with
regard to privileges of membership, on the recommendation of the State
/ Branch. For new members joining the Association through a Local
Branch, the Branch shall pay full year's Headquarters Fund Contribution
and along with required additional State Branch Contribution of the
members join in the first half of the Association year of half year's
Headquarters Fund Contribution if the members join in the second half of
the Association year.
3. Alternative methods for the collection of the H.F.C. may be
made by agreement entered into by the Headquarters with the State, Local
Branches at the request of the State or Local Branch concerned.
4. DIRECT MEMBERS AND ATTACHED MEMBERS:
Direct Members and Attached members shall pay a subscription
of Rs 250/- or any amount that is fixed by State council in future per
head per year which shall become due on 1st April every year. Direct
Couple members attached to Headquarter shall pay Rs. 375/- New Direct
and Attached members joining the Association in the second half of the
Association year shall pay only Rs. 125/- for that half year.
5. ASSOCIATE MEMBERS:
Associate Members shall pay the subscription fixed by the
Local Branch concerned for Associate Members, but the Branch shall not
charge such Associate Members more than fifty percent of the
subscription payable by members of the same Branch. The Branch shall not
be liable to pay any Headquarters Fund Contribution on account of its
Associate members.
6. LIFE MEMBERS:
Direct Life Members shall pay a lump sum of Rs. 3750/- or in
case of Couple Life Members, Rs. 5625/- for both in lieu of the yearly
subscription, to the Headquarters direct. The Central Council will fix
the amount of HFC for Life Membership form time to time, the present
rate being Rs. 3750/-/- for single member and Rs. 5625/- for couple life
member, which will be distributed under the various heads as per
Bye-Laws. The Local Branches will have the privilege of fixing their
share of life membership for which will be commensurate with the
subscription charged from the ordinary members of the Branch.
7. All the subscriptions and contributions are due in advance on
the 1st April every year subject to Bye-Laws 2-5.
8. If the subscription or contribution on behalf of any Members
is in appears, action may be taken as laid down in the Bye laws.
9. If a Branch Member leaves the area of his Branch permanently
and goes to another Branch, he must clear all the dues of previous
Branch and shall pay the subscription of the new Branch for the
remaining period of the Association year according to the Rules of the
new branch and the Headquarters Fund Contribution shall be paid by the
Branches proportionately, to the period of Membership of each Branch
counting it in half year. One no account the new branch shall accept the
intimation of the transfer form any Member unless a clearance
certificate is produced from the previous branch showing that all the
dues, there to, have been paid up. The fact of transfer shall be
notified by the Branches to each other and Headquarter and Journal
Offices through the State or Territorial Branch or Branches concerned.
10.In case of husband and wife both being members of the same Branch,
the couple shall pay between them one full subscription and one half
subscription for full Association year; and half of the amount if the
couple joints in the 2nd half of the Association year; and shall be
entitled to one copy of the journal between them. The Headquarters Fund
Contribution for the couple shall be in the same proportion i.e., one
and a half.
11. A member enrolled at any time pay subscription for the full year if
the member is enrolled in the first half of the Association year or
subscription for the second half if he joints in the second half of the
Association year, irrespective of the date of enrollment.
12. HFC received from Local Branches under state Branch:
Rate of the HFC w.e.f. 1-4-07
Rs Annual Life
Single Member Rs. 250.00 3750.00
Couple Rs. 375.00 5625.00
AS PER BYE LAW 16 :
Distribution of subscription and contribution :
a) HFC received from local branches under State / Terr Branch
The Annual HFC of Rs. 250.00 for single member and Rs. 375.00 per couple
for full year shall be distributed as follow
Rs Single Members
Couple Members
Headquarters 180.00
252.00
State /Territorial Branch 70.00
123.00
Total 250.00
375.00
b) Annual HFC of Direct Single member & Direct couple member
Rs Single Members Couple Members
Headquarters 180.00
252.00
State/Territorial branch 70.00
123.00
Total 250.00
375.00
b. In case of an individual Life Membership HFC of Rs. 3750.00 will be
distributed as under
Rs. 3750.00
2700.00
State /Territorial Branch ............
1050.00
Total
3750.00 3750.00
In case of Couple Life
Members , the life member HFC of Rs. 5625.00 will be distributed as
under
(Rs.
Headquarters 5625.00
3780.00
State /Territorial Branch ------
1845.00
Total
5625.00 5625.00
C) IMA ACTION COMMITTEE CUM LEGAL AID
The account of Action Committee cum legal Cell shall not be kept
separately and the same shall be merged with the main account of IMA
Punjab. The Legal Cell Contribution shall be added to State Share of HFC
and with some increase the new rates of State Share shall be as under:
Ordinary members :
Single member Rs.200.00
Couple Member Rs.400.00
Direct Members:
Single Member Rs.200.00
Couple members Rs.400.00
Life Members:
Individual LM : Rs. 200.00
Couple Life Members: Rs. 400.00
Hence the State Share shall now be sent in One Draft and HQ share on
other draft and the branch shall not send separate draft for Legal cell.
Theses new rates shall apply w.e.f. 1.4.2007
d) ENROLLMENT FEE:-
At time of enrollment in addition to subscription fee as per
rule 12 abc, 13 (ab) & c Each Single Member (Annual/life) will
contribute Rs.20/- and Couple Member (Annual/life) Rs. 30/- towards
membership enrollment fee. Out of which 50% will go to IMA Headquarters
and remaining 50% will be state Fund.
14.The life membership fee amount received by Local Branch, Headquarters
and State branch and journal of IMA shall be kept in separate account
with a bank and shall be invested separately by each one respectively.
In case Any member changes the branch, the original amount received by
that branch shall be paid by that branch to new branch which the member
has joined. This shall apply to change of Local Branch as well as State
branches as the case may be. On such transfer to membership, the member
shall have all rights as any other member of branch he has joined
including voting and holding office. However, if there is any extra
charge for any hospitality, it will be the member's option to join it or
not.
IMA COLLEGE OF GENERAL PRACTITIONERS
Members of the IMA shall be eligible to become members of the IMACGP. On
becoming the members of the College, they shall be on the rolls of the
college, in the list maintained at the Headquarters of the college and
also at the state faculty and at Sub-faculty if such Faculty/Sub-faculty
exist in the area of their jurisdiction.
IMA Academy of Medical Specialities:
Members of the IMA may become members of the IMA AMS provided they are
eligible as per Rules and Bye-Laws of the Academy. Those who become
members of the Academy, shall be on the roll of the Headquarters of the
Academy and also on the roll of the State Chapter and Local Branch
Chapter if they exist. The Elections to the Office-bearers shall be held
as per Constitution of IMA Punjab and the term of each office-bearer
shall be for ONE Year.
15 TERMINATION OF MEMBERSHIP
A Membership may terminate by Resignation.
A member may at any time resign from his membership by giving 30 days
notice in writing to:
a) The Branch secretary, in case of the branch
members.
b) The Honorary secretary General through the
Honorary state secretary in case of Direct member attached to a state
branch. The resigning members shall pay up all the dues against him and
the Secretary concerned shall put a statement of out standing dues
against the member or a clearance certificate if all dues are paid along
with his resignation to the Headquarters for information and necessary
action.
B) Membership may terminate by removal of name on
Account of Non-payment of subscription after due notice:
16 In case of Direct members suitable letters should be sent by
registered post, either from the Headquarters or the State branch
concerned before 1st March reminding the Member that their next
subscription would fall due on 1st April and unless this was received in
time, in their membership would automatically ceases with effect from
1st April.
17 In case of Branch members, the branch shall be free to make
any Rules or Bye-laws it likes, about payment of its dues by Members and
for removal of their names on account of non payment of subscription.
When, however, i.e. Branch decides to terminate or suspend the
privileges of a Member for this reason due information of the same shall
be given to the Headquarters and journal Office through the state branch
for necessary action including stoppage of Journal. The Branches
concerned shall however be responsible for payment of the H.F.C. of such
a Member for the period, his name has been maintained in the membership
Register.
18 MEMBERSHIP MAY TERMINATE BY REMOVAL OF NAME ON THE GROUND OF
UNDESIRABLE CONDUCT:
a) If the conduct of a member be deemed, by the
State council of a local branch prejudicial to the interest of the
Association or be calculated to bring the medical profession into
disrepute, the State council or the Local Branch, as the case may be may
ask him to submit a written explanation of his conduct. In the event of
the explanation being found unsatisfactory, the member may be asked
either to apologise or to resign from the Association. If the member is
agreeable, his apology shall be given due consideration and in case of a
branch member, it shall be sent to the Headquarters through the state
branch if one exists, with a confidential note, giving details of the
case for future reference. In the event of the said member refusing
either to apologize or to resign when asked to do so, a General Meeting
of the Local branch shall be called to consider the case and at least 7
days notice of the Meeting shall be given to the member concerned and he
shall be given an opportunity to explain his conduct if he desire to do
so. If at the meeting ¾ of the members, present and voting record their
votes for removal of his name from membership, the resolution shall be
sent to the Headquarters through the State branch. In the event of the
Working Committee (Headquarters) concerning with the resolution of the
Local Branch by 2/3rd Majority the working committee by a similar
majority should determine the nature of punishment which may be one of
the following:
1. Censuring.
2. Debarring him from being
nominated/elected for any office of the Association or its State or
Local branch for a specified period.
3. Suspension from membership.
4. Removal of his name.
b) By removal of name on the ground of conviction in
the Court of Justice:
Ipso facto (1) upon sentence
after conviction in a court of justice for any crime entailing moral
turpitude, 2) upon being deregistered by any Medical council in India on
the ground of unethical conduct, from the date of deregistered, and for
the period of deregistration except in case of non-payment of renewal of
fee, if any, in the registering Council, or 3) upon forfeiture through
misconduct of the medical qualification by virture of which he became
eligible for Membership.
c) In case of Direct members, similar procedure
shall be followed by the State Branch.
d) Any Local branch or the individual member does
not abide by the decisions of the State Council/State working committee
will be debarred from contesting the elections for any post of IMA
Punjab for the period of 3 years. After the expiry of the period of 3
years, the 3 member committee constituted by the State council will
review such cases and will recommend to the State council to restore the
right of contesting the Elections of IMA Punjab if their conduct is
found to be satisfactory by the committee so constituted.
RE-ADMISSION
19 a) Any member who has ceased to be a Member under Bye-laws 17-18
can be re-admitted on fresh application being made by him and on payment
of any dues out-standing against him on the date when he had ceased to
be a member. The State council shall, however, have the power to remit a
part or whole of any outstanding dues against such a Member on the
recommendation of the branch concerned or in the case of a direct member
on its own initiative.
b) A member whose name has been removed under
Bye-laws 18 a) may be readmitted on the expiry of two years or
thereafter provided his application for re-enrollment is supported by
ten members of the Association testifying to his good conduct during the
intervening period. He must also submit a written apology acceptable to
the State Council and the Branch concerned.
c) But in cases coming under Bye-laws 18 b) this
readmission would be possible only subsequent to such a person's name
being re-entered in the Medical Register.
FORMATION OF BRANCHES:
Local Branches:
20 a) A minimum of Ten persons, who are eligible to be members of the
Association as per Rule 12 and who reside, practice or are employed in a
place or its neighbourhood may from them selves into a Local branch of
the Association by a resolution passed at a General Meeting of such
persons, convened for the purpose. The resolution with the names of the
office bearers of the new branch and the signed M.A. forms and H.F.C as
per Bye-laws shall be sent to the State branch. The state branch shall
consider the resolution, forward its recommendations alongwith a copy of
the resolution, the names of the office bearers, M.A. forms and the
Central quota of H.F.C. to the Headquarters for final approval of the
Branch by the Working committee at its Next Meetings.
Local branches shall submit the Headquarters and
Journal Office through the State branch, an annual return of the members
on their rolls by the 30th April of each year, together with a list of
defaulters, a list of new members and a list of members who have left
the branches with their new addresses, if available, alongwith a report
of the activities of the Branches.
Four sets of computerized addressograph list
shall by the Journal Office at the end of Every Association year to the
State branch for onward supply of two sets to all Local branches. Local
branch shall make necessary corrections in the list with additions,
deletions and change of address, if any, in both the copies. One copy of
the corrected list shall be sent to the State branch retaining one copy
for its office record. The state branch shall correct the two copies
already in its possession and send one copy to Headquarters and one copy
to the Journal office for mailing of Journal to the members for the next
Association year. A statement of membership strength of the Branches
shall be supplied along with the corrected list. The corrected
addressograph list shall be sent to the journal office within a month of
its receipt.
b) All Local branches in the State shall combine and
form themselves into a State branch and elect office-bearers of the
State branch. The formation of such a State branch shall be communicated
to the Headquarters for its approval.
Local branches, subsequently recognized by the
Working Committee in the jurisdiction of the State Branch, shall become
constituent Members of the State Branch.
TERMS OF OFFICE OF THE
MEMBERS OF THE STATE COUNCIL
21 A) The President and Vice President assume their offices at the
close of Annual state Council Meeting. In case the new President and
Vice presidents are not elected till the Annual Meeting, the old
incumbents will continue to hold the office till their successor assume
office as per rules. If however, Vice President are elected the Senior
Vice President will officiate as President such time the new President
is elected.
B) All office bearers except the President and the
two Vice Presidents shall be elected by the State Council at its Annual
Meeting. They shall assume office after the first ordinary Meeting
following the Annual meeting of the Council at which they were elected.
This ordinary meeting shall be held within 15 days of the Annual State
Council Meeting and the names of the Elected Members shall be declared
and they will be given charge of their office in that meeting. Any
members , who is to hand over the charge to newly elected members and
refuses to do the same , shall face action under Rule 18 of the
Constitution of IMA Punjab and this action will take place in this
Ordinary meeting itself.
REPRESENTATION OF THE
CENTRAL COUNCIL
22 A) Only those representatives of the branches whose names are on
the list maintained at the Headquarters at least 12 weeks before the
date of the ensuing meeting of the Central Council shall be entitled to
attend it and only those who are eligible to attend the Annual Meeting
of the Central Council shall be entitled to attend other meetings of the
Central Council held during the sessions of the Annual Conferences.
In case any of the Local branch Representatives
is unable to attend a Meeting of the Central Council, the President of
the Local branch may nominate any other member of the Local branch to
deputize for him for that particular meeting.
B) Special Representatives, may be elected or
selected, whenever deemed necessary by the State Council.
C) Casual vacancies, in case of ex-officio members as
per rule 18 (A) shall be filled by the State Council. In case of elected
members from local branches, they shall be elected by the branch
concerned. Such members shall hold office for the remaining period the
year.
TRAVELLING ALLOWANCES OF THE MEMBERS
23 A) The association shall contribute from the funds, one 3rd AC
class train fare/ Rs 5/- per kilometer by car to the members of the
State Working Committee, State council Board of Management of the
college and Academy, Grievance Committee, and Bulletin committee,
Standing Committee, Election Commission, Special Committee,
Sub-Committee or Adhoc Committee appointed by the State council or State
Working committee or Board of Management of College and Academy for
attending meeting of the Committee or sub-committee. 3rd AC train fare/
Rs 5/- per kilometer by car each way will also be paid to the organizing
Secretary and other office-bearers when traveling for organizational
work or on deputation. When such members are allowed any railway
concession, they shall be paid at the concession rates. In special cases
the Association may contribute, from its funds, the actual traveling
expenses by bus, car, air, steamer, scooter, rickshaw etc. each way. Air
fare may be allowed in urgent cases with the permission of the
President.
State Council members shall be paid one way at
the same rate
B) No member shall be entitled to payment of T.A.
more than once in accordance with the above rules for attending more
than one meeting held in a particular place on the same occasion.
C) The Branches inviting the President and other
office bearers of the Headquarters/State for attending their function,
shall pay one side fare in respect of the Journey.
D) The Association (Headquarter) shall contribute
travel expenses of its representatives nominated to important
international meetings which shall be met from its international
Activity fund.
E) The State President or any Office-bearer of
Association Traveling with a authority letter from the state President
for Official duty on behalf of IMA Punjab shall be paid TA @ Rs.5/- per
KM, from the State Office. Such a Bill shall be sent to the Hony. State
Secretary after verification from the State President giving details of
the Journey under taken and the purpose of the journey.
GENERAL PROCEDURE OF MEETING
24. A) Minutes of all Meetings shall be correctly kept and shall be duly
confirmed at the following Meeting of the Working Committee or the State
council, as the case may be.
B) No resolution adopted or negatived at a Meeting
shall be reconsidered unless either 6 months have elapsed or 1/5th of
the Members of the Council or the Committee or Sub Committee concerned
sign a requisition for the reconsideration.
C) The Chairman of the Meeting may adjourn a Meeting,
if deemed necessary, particularly if the majority of the Members,
present are in a favour of adjournment. At the adjourned Meeting, only
the unfinished business of the meeting shall be transacted.
D) The Chairman shall in case of equality of votes,
have, a casting vote.
E) No business shall be transacted at a Special or
Requisition Meeting other than that for which the meeting is called.
F) A Notice may be served on any member either
personally through a servant of the association ion or by post under
certificate of posting.
G) If within half an hour or such time as decided by
the President or the Chairman, from the appointed time a quorum is not
present, the meeting, if an annual meeting or that convened on the
requisition of members, shall be dissolved, but in any other case shall
be stand adjourned for a period to be decided and already notified by
the Hony. State Secretary in the notice of the agenda. At the expiry of
the period specified, the adjourned meeting will be held and at this
meeting, the member present, whatever their number, shall form the
quorum and shall carry on the business.
FUNDS OF THE ASSOCIATION:
INCOME
25 The Funds of the Income of the Association shall be derived from the
following sources:
(A) i) Headquarter Fund Contribution from the
Branches on account of the members on their rolls, as per Bye-laws.
ii) Subscription of life members.
iii) Special contribution or donations
raised directly or through the Branches.
iv) Contribution received from the Branch
organizing the State Medical Conferences as per Bye-laws.
v) Bequests received by legacies from
persons who desire to benefit the Association (vide Appendix 1).
vi) Interest on deposits.
vii) Rents etc.
viii) Such other sources as may be
authorized by the State council or the State working Committee.
ix) Income from the Bulletin and other
publications of the State IMA.
x) Rs 50 per annum from all members of
IMA through their local branches as in bye-law 26 b.
B) Investment and operation of Accounts:
a) The assets moveable and immoveable
shall rest in the Indian Medical Association, Punjab State and
investment of different funds shall be in the name of Indian Medical
Association, Punjab State Fund.
b) The funds of the Indian Medical
Association Punjab State shall be operated jointly by I) Hony. State
Secretary or any other members/ office bearers authorized by the State
Council and (ii) Hony. Financial Secretary /Treasurer or in his absence
or his inability to work, the President of Punjab State IMA.
c) The funds of the Association shall be
administered in such manner as directed by standing committee/working
committee for finance and immoveable properties as directed by the State
Council of Punjab State IMA.
26. a) RESERVE FUND
There shall be a Reserve Fund of the
Association. At least 25 percent of the surplus at the State Office each
year shall be credited to this fund in the following year. The reserve
fund shall only be drawn upon by a special resolution in a meeting of
the State Council the notice of which shall have been duly circulated
and in which 3/4th of the members vote in favour of the resolution or
its withdrawal.
26. b) MAINTENANCE FUND
This Fund of the Association will be created by
charging Rs.50 /- per annum from all the members of IMA through their
local branches. If any member or the local branch fails to remit this
money to the State Office before 30th.June every year. The branch shall
be sent votes as per the number of members on whose behalf this fund has
been sent to the State Office and in that case a “No Dues Certificate”
signed by the State Financial Secretary and countersigned by the State
President shall be required by the branch for determination of its
strength for votes. The members interested in contesting for elections
will be required to submit “No Dues Certificate” from their Branch
signed by Hony. Finance Secretary of the Branch and countersigned by the
Branch President and stating that the branch had deposited the same with
the State Office.
EXPENDITURE :
27. The State Council shall, out of the funds of the Association
defray all ordinary expenses and shall pay rents, salaries, wages and
such other charges as may be necessary for carrying on the work of the
Association. It should be empowered to spend money on scientific
investigation, conference, prizes, scholarships and for such other
purposes as it may consider advisable in furtherance of the objects of
the Association. The state President shall be reimbursed the actual
expanses incurred by him on Telephone / Postage etc. Such bills verified
by the President shall be sent to the Hony. State Secretary The Hony
State Secretary shall be paid actual expanses on telephone and office
maintenance including the Salary to the Clerk for office. Chairmen of
the Committees shall also be reimbursed actual telephone and expanses on
postage etc. Such bills shall be sent to Hony. State Secretary after
verification from the State President
DUTIES AND POWERS OF THE OFFICE BEARERS:
28. Office bearers shall act as per the decision, policy,
guidelines and directions given by the state council or working
committee.
PRESIDENT:
29. A) Shall be chairman of all Meetings of State Council, State Working
committee and shall preside over any other committee of which he may be
a Member.
B) Shall preside at the Annual Conference and all
Meeting of the Association.
C) Shall guide and control the activities of the
Association.
D) Shall regulate the proceedings of the meetings and
Conference, interpret the Rules and Bye-laws and decide doubtful points.
E) Shall in addition to his ordinary vote have a
casting vote in case of equality of votes.
NOTE:- In the event of an emergency arising by reason of any course such
as death, detention., resignation or absence for a considerable period
out of Punjab, of the President, the President shall devolve upon
Vice-Present who has obtained the highest number of votes at the
election, or in his absence the Vice President obtaining the next
highest number. In case of resignation by the President, it will become
effective when it is accepted by the State Working Committee/State
council Pending the acceptance of the resignation, the Vice-President
shall act as indicated above in case the President in unwilling to
function as such.
F) Incase any of representative of the State Council
to the Central Working Committee is unable to attend the meeting the
President may nominate any of the alternate members to deputize for that
particular meeting.
VICE-PRESIDENTS
30. A) Shall help in the organization of Branches by making tours and
addressing Members and other personnel etc.
B) The Vice-President receiving the largest number of
votes hall be called the Senior Vice-President and shall preside at the
Annual Conference in case the President is unavoidably absent.
C) The Senior Vice-President, shall be the Chairman
of Committees and Sub-committees of which he is Member, in case the
President is not present.
D) The other Vice-President, in order of precedence
based on the number of votes they receive, shall take up the functions
of the Senior Vice-President.
THE HONORARY STATE SECRETARY:
31 A) The Hony. State Secretary with the help of Hony. Joint Secretary
and Hony. Other secretaries to whom specific jobs may be allocated in
the beginning of the year by him.
i) Shall have the overall change of all
offices of the Punjab State IMA.
ii) Shall conduct all correspondence.
iii) Shall have general supervision of
accounts, pass all bills for payment and sign cheques.
iv) Shall get prepared by the Honorary
Financial Secretary/Treasurer Annual statement of account duly audited
by the Auditor for adoption by the State Council.
v) Shall prepare a budget of all offices
and get it passed at the Annual Meeting of the State Council.
vi) Shall organize, arrange and convene
meetings, conferences lectures and demonstrations.
vii) Shall attend meetings of the State
Council and Working Committee and keep proceedings thereof.
viii) Shall be an ex-officio member of all
committees.
ix) Shall maintain a correct and up to
date Register of all members of the Association branch wise.
x) Shall organize the Association with
the help of the Hony. Joint State Secretary and Hony. Organising
Secretaries by encouraging the establishment of branches where they do
not exist and creating a general interest in the association.
xi) Shall bring any matter which he
considers necessary in the interest of the Association to the notice of
the State Council or State Working Committee for guidance and decision.
xii) Shall represent the State IMA in
legal matters and court cases personally and/or through lawyer (s)
appointed by the council.
B) THE HONY. JOINT STATE SECRETARY AND OTHER
SECRETARIES:
i) The Hony. Joint State Secretary
shall help the Hony. State Secretary in all his work in looking after
the offices, in conducting correspondence, in preparation of agenda of
meetings in preparing statement of accounts etc. He shall act for the
Hony. State Secretary in his absence and do other duties as given in the
constitution of Punjab State IMA or assigned by the State
council/working Committee /President.
ii) The other Secretaries shall help the
Hony. State Secretary in organizing Branches of the Association where
they do not exist besides doing duties as given in the constitution of
IMA Punjab, and in furtherance of the cause the Association generally as
directed by the Hony.Jony. Secretary /President/Working committee and
State Council.
THE HONORARY TREASURER:
32. a) Shall receive all monies of the Association and deposit them in
a bank or banks approved by the State Council to the credit of the
Association and operated jointly by the Hony. Treasurer and the Honorary
State Secretary. These or part of them may, if approved by the State
Council, be deposited in the post office, Saving Bank or invested in
other banks, Govt. Securities etc.
b) Shall be responsible for collection of all
subscriptions and contributions due to the State.
c) Shall dispose of the bills for payment as
sanctioned by the honorary state secretary and only on his written
order.
d) Shall have the right to point out any error or
discrepancy in the order of payment of the Hony. State secretary and
refer the order back to him, with his remarks in the event of
disagreement still persisting between the Honorary State secretary and
the Honorary Treasurer, the matter shall be referred to the President
for final decision.
e) Shall be responsible for keeping up-to-date, the
account of the Association with all the accounts books posted
up-to-date.
f) Shall get the accounts audited by the Auditor
appointed by the State Council.
g) Shall prepare an annual Statement of Accounts and
a balance sheet showing the financial position of the Association, get
it audited by the Auditor appointed at an ordinary meeting of the State
Council and submit it for adoption by the State Council.
33. ELECTION OF PRESIDENT AND VICE-PRESIDENT OF STATE BRANCH:
Every year One State President ( Elect ) and Two Vice-Presidents, will
be elected from among the eligible members of IMA Punjab and the
Elections will be conducted by the Election Commission . constituted
under this section and as per the procedure laid down in the clauses to
this section.
33 A. CONSTITUTION OF ELECTION COMMISSION :
i). A five member Election Commission of
IMA Punjab , comprising of One Chairman and four members (one from each
administrative Zone of Punjab), will be constituted at the Annual State
Council meeting of IMA Punjab
ii). The Office of the Commission will be
at the place / Office of the Chairman
iii). The term of the Commission will be
Two years from the date of constitution to day of next Annual State
Council meeting.
i) The Chairman will be responsible for
calling the meetings of the Commission as per the procedure of the
Elections .
ii) Hony. State Secretary may be called
in meetings of the Commission to seek help to decide the eligibility
Criteria of candidates and branches.
33 B. PROCEDURE OF NOMINATIONS:
i ) The Hony State Secretary , on or before
1st July , shall write to the Chairman Election Commission to start the
process of elections, and shall submit the updated addressograph of The
Presidents and Secretaries of the Local Branches along with the
eligibility of branches to take part in Election process, to the
Commission.
ii ) Inviting Nominations : The
Commission , on or before 15th August, shall invite the local branches
to nominate one member of the association for One post of STATE
PRESIDENT Elect (to assume charge in the next year, of IMA Punjab and
Two members of association for Two posts of VICE-PRESIDENTS of IMA
Punjab, so as to reach the office of Commission on or before September
15 by Registered Post/Speed Post or Courier. The commission for this
purpose will send an Envelop marked “ NOMINATIONS FOR THE POSTS OF STATE
PRESIDENT (Elect 20......... ) & TWO VICE-PRESIDENTS OF IMA PUNJAB FOR
THE YEAR________” The envelop will be sent along with a covering letter
giving details of the procedures to be adopted by local branches for
nominations. The branches will be asked to certify that they have paid
the dues as specified in the constitution of IMA Punjab.
iii) Action by Local Branches: The local
branch shall call a meeting of its Executive and decide the nominations.
The nomination letter signed by the President and Hony. Secretary of the
local branch must mention the Venue and date of the meeting and a
certificate that the branch had paid all the dues as per the
Constitution of IMA Punjab. These nominations must be sent in the
Envelop provided by the Election Commission and marked “NOMINATIONS FOR
THE POSTS OF STATE PRESIDENT (Elect 20....... ) & TWO VICE-PRESIDENTS OF
IMA PUNJAB FOR THE YEAR________” by Registered Post /Speed Post or
Courier and must reach the office of the commission on or before
September 15. The nominations received by the Election Commission after
September 15 shall not be considered.
33-C SCRUTINY OF THE NOMINATIONS :
i) Scrutiny of the nominations will be
done in a meting of the Election Commission on any Sunday before 30th of
September.
ii) The Quorum of the meeting of
scrutiny Committee shall be 50 %
iii) Hony. State Secretary Shall be
present at the meeting of the Scrutiny Committee to inform the
Commission about the Eligibility of the branch sending nominations and
the eligibility of the candidate. Such clarifications will be given in
writing.
iv) The Election Commission shall inform
the candidate about the validity or rejection ( giving reasons thereof )
of the nomination . the letter must be sent by Registered Post/ Speed
Post or Courier so as to reach the Candidate on or before October 5th
33-D : WITHDRAWAL OF NOMINATION :
( i.) The Candidate , whose nomination is
found valid , on receipt of letter from the Election Commission will act
as under :
(i-a) If he is not willing to contest, he need
not take any action
(i-b) If he is willing to contest he must send
following documents to the Election Commission by Registered Post/ Speed
Post or Courier so as to reach the Office of the Commission on or before
October 31st.
His written Consent on his Letter
Pad stating that he is willing to Contest for the Post of
“No Dues Certificate” from his
branch, signed by Hony. Finance Secretary of the branch and
Countersigned by the President of the branch stating that the members
has paid annual charges to-wards Maintenance fund of IMA and that the
branch has also remitted its dues towards that fund as required under
Rule 26 of Constitution of IMA Punjab
Election fee of Rs.2000 /- for the
Post of State President (Elect ) and Rs.1500 /- for the Post of
Vice-President (non-refundable ) through a DD in favour of “IMA Punjab”
payable at _______ ( the place to be mentioned as per the place of
account of IMA Punjab in that particular year.
Failure to send the above documents
in time will be considered as withdrawal of the Nomination.
The Commission, if it fails to
receive the above from the Nominated candidate, shall inform the
candidate that as his consent and other documents required under this
section , have not been received by the Commission , his candidature has
been rejected. Such an intimation shall be sent to such candidates so as
to reach him / her on or before October 5th.
(ii) Candidate whose nomination has been
rejected and is not satisfied with the order of the Election Commission
may appeal to the State President before October 15th and the President
( If he himself is not a candidate / and if so he will refer the matter
to State Working Committee) which, must decide his case before October
26th and if the order of the President/ State Working Committee,
declares his nomination as Valid (setting aside the order of the
Election Commission) , such candidate must comply with the requirements
as mentioned in Rule (i-a & i-b , above ) and can send the same to
Election Commission , enclosing the order of the State President
regarding Validity of his Nomination so as to reach the Commission on or
before October 31st. Failure to send the above documents in time will be
considered as withdrawal of the Nomination.
33. E BALLOT PAPERS:
i). Election Commission will calculate the number of
ballots to be published and sent to local branches as per strength of
the branch certified by the Hony. State Secretary as on October 31st. It
shall be as per the number of members on whose behalf the branch has
sent the contribution to-wards the Maintenance Fund of Association as
per Rule 26. Each branch shall have the following vote (s) on the
strength thus certified:
1). 10 to 50 members : 1
vote
2). 51 to 100 members : 1
additional vote
3). 101 to 150 members : 1
more additional vote and so on for every additional 50 members or part
thereof.
ii). Election Commission will publish the requisite
number of Ballot papers (as per design given at the end of these
bye-laws), Two types of Envelops to be known as Inner Envelop marked “
BALLOT PAPERS” and a Outer Envelop marked “ELECTIONS FOR ONE POST OF
STATE PRESIDENT (Elect ) FOR THE YEAR_______& TWO POSTS OF VICE-PRESIDENRS
FOR IMA PUNJAB FOR THE YEAR____________”
iii). Election Commission shall send to each branch
the following documents , by Registered Post / speed post or Courier, so
as to reach the local branch on or before November 20th,
* Ballot paper (s) as per the right of
number of votes to each branch ( calculated as per section ii of this
clause above ). The Ballot-papers must bear a Serial No. and the
signatures of the Chairman of Election Commission.
* One Inner Envelop marked “ Ballot
Papers”
* One Outer Envelop marked as above
* A covering letter addressed to the
Hony. Secretary of the branch stating the procedure to be followed by
the branch.
* A specimen form of the Covering
letter which shall be sent by Local branch along with the ballots
stating the Date and time and Venue of the meeting and a certificate
showing that the branch has sent Contribution of behalf of ____ members
to the State Office towards Maintenance Fund, required vide Rule 26 of
the Constitution of IMA Punjab.
iv). The Local branch shall convene a meeting of the
branch for voting and once a decision has been taken the ballot papers
will be marked with a cross ( + ) against the name of the candidate ,
whom the branch wants to vote. The Ballot papers shall not bear any
other mark or signatures on it.
v). The marked Ballot Papers will be placed in Inner
Envelop and sealed. The Sealed Inner Envelop along with a Covering
Letter, giving Venue and Date of meeting and a certificate showing that
the branch has sent Contribution of behalf of ____ members to the State
Office towards Maintenance Fund, required vide Rule 26 of the
Constitution of IMA Punjab and bearing signatures of the President and
Hony. Secretary of the local branch and bearing Dispatch Number and Date
of Dispatch as per Dispatch register of the local branch shall be placed
in Outer Envelop marked (as per section ii above). The Hony. Secretary
of the branch will sign the Outer Envelop ( at the place mentioned ) and
write his complete address at the place mentioned and the Dispatch
number & date as mentioned on Covering letter must be put at appropriate
place on the outer envelop. This Outer Envelop shall then be sent to the
Election Commission by Registered Post / Speed Post or Courier from the
city/ place of local branch, so as to reach the Office of the Commission
on or before December 20th.
vi) The Chairman of the Election Commission shall
receive these Outer Envelops and enter each of them in the Receipt
Register of the Commission and put the Receipt Number on each Envelop
and sign at the appropriate place putting Date and Time of receipt. Then
these received Envelops will be kept in Safe Custody by the Chairman
till the time of counting of votes.
33 F. COUNTING OF VOTES AND DECLARATION OF RESULTS:
i). The State Office Shall call a meeting of the
State Working Committee on the last Sunday of December for this purpose
and ask the Election Commission to attend this meeting for the purpose
mentioned. The candidate or his/ her observers may be present during the
process.
ii). All the Envelops will be scrutinized as under:
ii-a ) Check the Receipt No. and Date of
Receipt and signatures of the Chairman Election Commission and tally it
with the receipt register of the Commission.
ii-b ). Check the Dispatch Number and Date of
Dispatch and Signatures of the Hony. Secretary of the Local branch from
where the Envelop has been sent.
ii-c ). Check that the Envelop is not
tampered with.
ii-d ). Open the Envelops one by one and
tally the dispatch no. and date on the Covering Letter with that put on
the outside of the Envelop and also the signatures of the Hony.Secretary
of the branch. Check the Covering letter for Venue & Date of meeting and
signatures of the President and Hony. Secretary. All valid and correct
receipts shall be identified and the Inner sealed Envelops of these
Correct Letter be put in a Box marked “BALLOT BOX”, kept at the Venue of
meeting and before use be shown to be empty to all present at the Venue.
iii) Counting of Votes :
iii-a) All the sealed inner envelops shall
be taken out of the “Ballot Box” and are opened and the Ballot-papers
are checked for being correctly marked. All ballots which are rejected
are counted and kept aside. All valid ballot papers shall be separated
according to the Vote of the Candidate and when all shall be separated
then these shall be counted and who so ever has the maximum number of
Votes shall be declared elected.
iii-b) In case of Vice- Presidents the
candidate who shall secure more votes will be the Senior Vice President
and next shall be the known as Vice-President. If there are two
candidates with higher number and equal number of Votes then the
Candidate with longer tenure in IMA shall be declared as Senior Vice
President and the others as Vice-President. This rule shall also apply
to candidates who shall be elected Two Vice-Presidents unopposed and the
Seniority in IMA shall be considered for declaring one of the two as
Senior Vice-President, as per this Rule
iii-c) In case of Equal number of Votes for
the Post of State President-Elect, the Commission shall ask the
candidates, in writing, if the candidate shall like to decide the issue
by TOSS and if agreed a Toss shall be held and decision made. If the
candidates shall not agree for Toss then the matter shall be handed over
to the State Working Committee meeting being held at that time, wherein
the decision will be taken by secret ballot among the members present in
that particular meeting. If a tie again the VOTE OF THE PRESIDING
OFFICER OF THIS Particular meeting shall be deciding Vote.
iv) Declaration of Results:
The Chairman Election Commission will compile
the results and after following all formalities of signatures by the
members of the commission, shall present the results at the State
Working Committee Meeting being held at the spot.
33 G ELIGIBILITY CRITERIAN TO CONTEST FOR THE POST OF SATE PRESIDENT
& VICE-PRESIDENT:
i). For the Post of President:
1. That he / she shall be a regular
member of IMA for at least the preceding FIVE years
2. That he/ she had paid annual charges
to his/her local branch and that the local branch to which the candidate
belongs has remitted the branch's dues to the State Office well in time
( as specified in bye-law 26 of the Constitution of IMA Punjab )
3. That he / she is a member of the
State Council for the last TWO Years and have attended at least FOUR
meetings of the Council during this tenure as State Council member.
ii). For the Post of Vice-President:
1 That he / she shall be a regular
member of IMA for at least the preceding FIVE years
4. That he/ she had paid annual charges
to his/her local branch and that the local branch to which the candidate
belongs has remitted the branch's dues to the State Office well in time
( as specified in bye-law 26 of the Constitution of IMA Punjab )
5. That he / she is a member of the
State Council for the last TWO Years and have attended at least TWO
meetings of the Council during this tenure as State Council member.
APPOINTMENT OF AUDITORS AND LEGAL ADVISORS :
34. A) Auditors and legal advisors shall be appointed ordinarily at an
ordinary State Council Meeting.
DISPUTES:
34. B) If at any time member/local branch desires to refer any dispute
of the Association to an arbitration. The arbitrator shall be the
President of IMA and if he be involved himself, the immediate Past
President. The Arbitrator shall give an opportunity to both the parties
to file their representation and if any parties desires to be heard in
person the Arbitrator shall arrange the same and at the said hearing the
other party shall be allowed to be present if it so desires. The
Arbitrator shall allow either party to put questions to elicit the
information provided the Arbitrator allows and provided that the
question is connection with the dispute before the Arbitration.
The person once appointed as Arbitrator shall
continue to be the Arbitrator till the dispute is settled even if his
tenure of office expires.
The Arbitrator shall give his award in writing
and same shall be binding on all parties concerned. The expenditure
incurred by the Arbitrator shall be paid by the State office of IMA. The
expenditure incurred by the parties shall be borne by each party
concerned.
In case a members or any other party is not
satisfied with the award of the Arbitrator and prefers to go to the
court, Jurisdiction shall be Ludhiana in case the matter concerns the
State Bhawan.
35. STATE MEDICAL CONFERENCE:
There will be organized a Punjab state Medical Conference
every year or as the State Council or State Working Committee may decide
under the auspices of the Association at a suitable place and time to be
decided by the State Council. Such a Conference will usually be held in
December/January preceded by Annual Meeting of the state Council. The
branches of the Association shall have the privilege of inviting of
Conference.
36. VENUE OF THE CONFERENCE:
Hony, State Secretary shall issues a circular to the
branches on or before May 31st, each year to find out if any of them
would invite the conference to be held in the month of December/January,
in the subsequent year. The invitations if any shall be put before the
Annual Meeting of the State Council held at the forthcoming session of
the conference for the purpose of selecting the venue for the next
conference which will be announced in the Open Session of the
Conference.
RECEPTION COMMITTEE
37.The Branch inviting the Conference shall form the Reception Committee
of the Conference and Membership of the Reception Committee shall be
open to the following:
A) All Member of the branch which invites the
Conference.
B) All members of the neighboring branches who decide
to co-operate.
C) All Medical men with qualification registerable
under the Indian Medical Degree Act. 1916 (Act. VII of 1916) residing in
the town which invites the Conference or in the neighborhood.
38. Office bearers of the Reception Committee shall be elected from
amongst and by the members of the Reception committee who belong to the
categories (A) and (B) only, of Bye-laws No. 37 and shall consist of a
Chairman, an Organising Secretary, Treasurer and others as required.
39. The inviting branch should finalize the programme of the conference
in consultation with the State Council or the State Working Committee
well before the date of the conference and decision of the latter should
be binding on the hosting branch. The Hony. State Secretary will conduct
the proceeding of the conference helped by the Organising Secretary of
the conference.
DELEGATES:
40 A) All Members of the State Council of the Association.
B) Members elected by the various Branches of the
Association as their representatives to the Conference according to the
numeral strength of the branches as follows:
From 5 to 10 Members One Delegate, above that
for every 10 or part there of One additional Delegate.
DELEGATION FEE
41 Delegation fee shall be fixed by the organizing committee of
the State Conference shall include fee, kit charges and meals.
MEMBERSHIP OF THE CONFERENCE:
42 Membership of the Conference shall be open to the following
A) All members of the Reception committee.
B) All Delegates.
C) All members of the Association who attend the
Conference on payment of fees as fixed by the Reception Committee of the
Conference.
D) All Medical men possessing registerable
qualification under the Indian Medical Degrees Act, 1916 (Act VII of
1916) who are not Members of the Association on payment of fees as fixed
by the Reception Committee of the Conference.
RIGHTS OF MEMBERS OF THE CONFERENCE:
43 All Members of the conference shall have the right to take
part in all discussion at the Open and Scientific Meeting of the
conference in addition to the Members of the Subjects Committee.
Delegates only will be allowed to vote.
44 The following can attend the Conference as Visitors:-
A) Prominent Public men who are specially invited by
the Reception Committee to attend the Conference without payment of any
fees as Distinguished Visitors.
B) Medical men or other Scientists who wish to take
part in Scientific Session.
C) Bonafied medical students, with or without payment
of fees at the discretion of the Reception Committee, as student
visitors, accommodation being available.
RIGHT OF VISITORS:
45 The Visitors shall enjoy the following rights:
A) Distinguished visitors can speak on any resolution
with the permission of the President but shall have no right to vote.
B) Special visitors shall have right to speak in the
Scientific session only, and can attend the open Conference. But they
shall not have the right to speak on any resolution or the right to vote
in open conference.
C) Student visitors can attend the Scientific session
and the General Session of the Conference, but shall have neither any
right to take part in the discussions nor to vote in the general
session.
SUBJECT COMMITTEE:
46 The following shall form the Subject Committee of the
Conference:
A) Ex-Officio:
All members of the State Council
B) 10 members to be elected by the Branch Delegates
from amongst themselves.
C) 5 members to be elected by the Reception Committee
from amongst its Members who are also Members of the Association.
D) 10 members to be elected by the State Council from
the members of the Punjab State IMA.
PRESIDENT OF THE CONFERENCE:
47 The President of the Punjab State IMA for the year shall be
the President of the conference. He shall not be charged by membership
fee of the conference.
BOARD AND LODGING ARRANGEMENTS:
48 The Reception Committee shall make arrangements for board and
lodging of those attending the Conference if so desired by them, on
previous intimation and on payment for the same, if required on the
rates fixed by the Reception Committee. If the Reception Committee fixes
some amount it would be clearly mentioned that so much amount is board
and lodging excluding delegation fee.
RECEPTION COMMITTEE'S CONTRIBUTIONS TO PUNJAB STATE IMA FUND:
49 Reception Committee's contributions to Punjab State IMA Fund
shall be:
A) The expenses of the conferences shall be borne
wholly by the Branch inviting the conference. The Punjab State IMA shall
not be responsible for any of the expenses.
B) Any money or grant received by hosting branch from
Govt. will be the property of State Branch. / local branch as per the
amount of donation and announcement made by the donor for local branch
or State branch. If donor does not make any specific declaration the
same shall be divided between State & Local Branch 50:50.
C) Ten percent of the income accruing from fees from
delegates or Rs 30000/- (thirty thousand) which ever is less shall be
paid to the state office by the organizing branch.
BUSINESS AT THE STATE MEDICAL CONFERENCE:
50 Business at the State Medical Conference will be as follows:
A) Inaugural Session
Address by the Chairman of the Reception
Committee.
Inaugural Address, if any.
Installation of the Incoming President by the
Retiring President.
Address of the President.
Election of the Subject's Committee.
B) Scientific Session and Exhibition; if any, shall
open to all member and Visitors.
C) Open Session for consideration of resolution.
Except for special or urgent reasons at the
decision of the President, no resolutions will be discussed and passed
which have not been previously received at the State Office at least 4
weeks before the date of the Conference and circulated to the Branches
at least 3 weeks before conference and approved by the subjects
Committee prior to discussion at the Open Session.
GENERAL RULES:
51 A) The Hony. State Secretary of the Association shall make
available to the Members of the subject's Committee, copies of all
resolutions.
B) The Hony. State Secretary shall make available to
all Members of the conference copies of all resolutions to be placed
before the conference as approved by the Subject's Committee.
C) The Reception Committee in consultation with the
Hony. State Secretary of the Association shall make arrangements for the
meeting of the State Council which shall be held at place of the
conference.
IMA PUNJAB STATE BHAWAN:
52 A) For all intents and purposes IMA State House
situated at Bhai Randhir Singh Nagar, Ludhiana, Punjab 141001 be herein
after named IMA Punjab State Bhawan and shall be State Office of the
Punjab State IMA
B) The management of the Punjab State Bhawan shall
herein after rest with the Building Committee formed for this purpose .
C) This Standing committee of Punjab State Bhawan
shall be guided by the rules and regulations of IMA Punjab State, State
Council and State Working committee.
D) The Hony. State Secretary and Hony. State Joint
Secretary and Hony. State Financial Secretary shall present a report on
Punjab State Bhawan periodically to the State Working Committee/State
Council for necessary actions, advice and guidance.
APPENDIX 1
THE INDIAN MEDICAL ASSOCIATION
Form of Bequest:
Persons who desire to benefit the Association by bequest are
recommended to adopt the following:
I give and bequeath upto the Indian Medical Association the
sum of Rs……………. (free of taxes and duties), to be applicable for the
general purpose of the Association, and to be paid out of such portion
of my personal estates not specially bequeathed as the Law permits to be
appropriated by will to such purposes; and I declare that the receipt of
the Hony. Financial Secretary/Treasurer for the time being of the
Association shall be sufficient discharge of such legacy.
APPENDIX II
MEMBERSHIP APPLICATION FORM
M.A. Form
To be got from Hony. State Secretary for
enrolling new members.
INDIAN MEDICAL ASSOCIATION
I.M.A HOUSE, INDRAPRASTHA MARG, NEW DELHI - 110002
MEMBERSHIP APPLICATION FORM
Life/Ordinary/Direct (in Quadruplicate )
Membership No.
Membership Proposed by Dr. .................................of
..................... Local Branch IMA
To
The Honorary Secretary,
Indian Medical Association
I.M.A. House, Indraprastha Marg.
New Delhi 110002
Dear Sir,
I hereby apply to be enrolled a member of the Indian Medical
Association as
1) Branch Member or ...................................................
Local Branch under ...................................................
State/Territorial Branch
2) Direct Member of IMA HQs/State
...............................................
Please fill in (BLOCK LETTERS):
SURNAME ......................... FIRST NAME
...................................
FATHER'S HUSBAND'S NAME
...................................................
ADDRESS
......................................................................................
.............................................PIN CODE
NO...................................
Tele. No. (Clinic) ................................. Residence
.......................... Date of Birth...........................
QUALIFICATION
COLLEGE
UNIVERSITY
Registration No. ...................................................
Date of Registration....................................................
Name of the Council of Registration
................................................
Are you in Service Yes/No STATUS: GP/Consultant/Hospital Practice :
I hereby declare that the qualifications or at least one
qualification (of the qualifications mentioned in my application) is
recognized by the Medical Council of India and on that basis
I am eligible to be registered to be registered with Medical Council or
a State Medical Council.
If at any time this statement is found to be incorrect, my
membership, if granted will be liable to be cancelled and the fee paid
by me to all sections of IMA will be liable to be forfeited by them.
I hereby give an undertaking that I shall abide by the Rules
and Regulations of IMA.
Date ...............................
Place
...............................
...............................
Signature of Applicant
Certified that I
have verified that qualifications and registration of the applicant and
his eligibility as per Rules for being enrolled as members of the Indian
Medical Association.
Forwarded to the Hony. Secretary General along with HFC.
Hony. Secretary ...................................... Local Branch
Forwarded to IMA HQS on ............................... Received IMA
HQS alongwith HFC on..........................................along with
HFC Membership confirmed on
......................
Hony. State Secretary
(Signature) Hony. Secretary General (Signature)
Forwarded to JIMA along with HFC
NB: The form is to be filled in quardurplicate. The Secretary of
the local Branch shall retain the “Local Branch Copy” and send the
remaining three copies to the State Terr. Branch along with HFC 'State
Branch Secretary” forward the remaining copies duly signed to the
Headquarters. IMA Headquarters will send copy to JIMA.
APPENDIX 4
BALLOT PAPER
INDIAN MEDICAL ASSOCIATION
PUNJAB STATE BRANCH
ELECTIONS FOR THE POST OF ....................................... OF IMA
PUNJAB FOR THE YEAR
......................................................
BALLOT PAPER
S.NO................................................
Signature of the Chairman
Election Commission IMA Punjab
S.No. Name of
the candidate with Branch Mark ( + ) against the name of Candidate
to whom the branch has voted.
1. Dr.
Branch.............................
2. Dr.
3. Dr.
The Ballot-paper shall not
bear any other sign or signatures except for the signatures of the
Chairman of Election Commission at the place specified and a mark of (+)
against the name of the Candidate to whom the branch has Voted.
OUTER ENVELOP
Dispatch No. Dated :
Signatures of the Hony.Secretary of Local Branch
....................................
( Dr................................) ELECTIONS FOR THE POST OF
STATE PRESIDENT ELECT (YEAR.............) AND TWO POSTS OF
VICE-PRESIDENTS IMA PUNJAB FOR THE
YEAR......................................
TO
DR.............................................................
CHAIRMAN ELECTION COMMISSION IMA PUNJAB
..............................................................................................
..............................................................................................
Address:
Office of the Chairman Election Commission IMA Punjab
Receipt Number:_______________ Dated:___________
Signatures of The Chairman
INNER ENVELOP
“ BALLOT PAPERS”
Appendix 5
Membership Fee w.e.f. 01/04/2007
HQShare State Share
Action Committee Total
Annual Single Member 180.00 70.00 200.00
450.00
Annual Couple Member 252.00 123.00
400.00 775.00
Direct Ann Single Member 180.00 70.00
200.00 450.00
Direct Ann Couple Member 252.00 123.00
400.00 775.00
Single Life Member 2700.00 1050.00
200.00 3950.00
Couple Life Member 3780.00 1845.00
400.00 6025.00
Appendix 6
INDIAN MEDICAL ASSOCIATION (HEADQUARTERS) IMA HOUSE, INDRAPRASTHA MARG,
NEW DELHI 110002. (APPLICATION FOR OPENING A NEW LOCAL BRANCH)
(To be filled by the proposed New Local Branch)
1. Name of the
Branch...........................................................................................
2. Number of Members
.........................................................................................
3. Name & Address of Office -bearers:
1. President
...........................................................................................................
..............................................................................................................................
..............................................................................................................................
2.Vice-President
...................................................................................................
..............................................................................................................................
..............................................................................................................................
3.Hony. Secretary
................................................................................................
..............................................................................................................................
..............................................................................................................................
4. Names of Members of the Managing Committee : 1.
.....................................
2......................................
3....................................... 4
.........................................
5..............................................
6..............................................
5. Address of the Office
........................................................................................
RESOLUTION
A meeting of members of medical profession of
............................................. was held on
......................... under the Chairmanship of Dr.
................................. And it was unanimously resolved that
a branch called .......................................... Branch of
Indian Medical Association be formed at .......................
from.............. And that Dr.
............................................. Hony. Secretary be
authorized to take All necessary steps are required under I.M.A. Rules.
Forwarded to Hony. State/Territorial Secretary
............................................. State/Territorial Branch
of I.M.A. for Information and favour of forwarding the same of the
Headquarters, Office of I.M.A. New Delhi for further action along with a
Cheque/Bank Draft for Rs....................... Towards H.F.C. for the
members as per list with effect from
.............................................
Hony. Secretary President
(To be filled by the State/Territorial Local Branch concerned)
Forwarded to the Hony. Secretary General Indian Medial Association,
I.M.A. House, Indraprastha Marg, New Delhi for information and necessary
action along with the requisite H.F.S. Rs..............................................
Dated ...................................................... Address
............................................. Hony. State/Territorial
Secretary ..................... State/Territorial Branch ...........
Indian Medical Association
(For use in Headquarters Office)]
Formation to the ............................................. Branch
approved by the Working Committee, I.M.A. at its
.................................... Meeting held at
.......................... on
.............................................
Hony. Secretary General
Indian Medical Association
Dated .................................
INDIAN MEDICAL ASSOCIATION
MODEL RULES/ BYE-LAWS OF I.M.A. BRANCH,
(A LOCAL BRANCH OF THE INDIAN MEDICAL ASSOCIATION)
RULES
Definition :
( Various terms used in these Rules may be defind.)
Name: .................................................
1. The name of this Association, which is a Local Branch of the
Indian Medical Association, a Society registered under the Societies'
Registration Act XXI of 1960, and having its Headquarters at New Delhi,
shall be "Indian Medical Association Local Branch", under the
jurisdiction of .........................................
State/Territorial Branch of Indian Medical Association.
2. It is formed under the Rules of the Indian Medical
Association and shall function as a local Branch as per constitution of
the IMA, and the Rules and Bye-laws of the IMA shall apply in any matter
not covered by Rules and Bye-laws of this Branch, as contained herein.
3. It shall abide by the decision and policies of the IMA as
laid from time to time.
OFFICE :
4. The registered office of the Branch shall be ordinarily
located at the place of the Hony. Secretary of the Branch or at such
other place as may be approved by the General Body.
JURISDICTION :
5. The Branch shall have jurisdiction over the area as defined
by the Working Committee of IMA.
6. IT shall function under the jurisdiction of
the.............................. State/Territorial Branch of IMA and
shall relate with the aforesaid State/Territorial Branch as laid down by
IMA.
Note: Where there is no State/Territorial Branch, be directly attached
to IMA Headquarters and known as Direct Local Branch.
OBJECTS :
7. The Objects of the Branch are:-
i) To promote and advance medical and allied
sciences in all their different branches and to promote the improvement
of public health and medical education in India;
ii) To maintain, the honour and dignity and to
uphold the interests of the medical profession and to promote
co-operation amongst the members thereof. iii) To work for the abolition
of compartmentalism in medical education, medical service and
registration in the country and thus to achieve amongst all members of
the profession.
METHODS :
8. For the attainment and furtherance of these object, the
Branch shall follow the methods as laid down by I.M.A.
Headquarters/State or Territorial Branch and shall abide by them and
support the policies and activities of I.M.A.
ASSOCIATION YEAR:
9. The Association Year shall be from 1st April of each year to
the 31st March of the following year as in IMA Rules. However, the
Branch shall be free to prepare accounts as required by Income Tax Act
or any statutory requirement, for different period.
Amended : The Association Year shall be from 1st January to
31st December from January 2009
Composition of the Branch :
10 The Branch shall consist of members of the I.M.A who reside
and/or practice in the area of jurisdiction of the Branch and whose
names as duly approved by Hony. Secretary General of IMA Headquarters on
the prescribed form as laid down.
11 The branch shall maintain a register of all its members which
shall correspond with the register maintained at the I.M.A. Headquarters
and at State/Territorial Branch, I.M.A.
12 All additions, deletions and transfer of members shall be
intimated to I.M.A. Headquarters through the State/Territorial Branch as
laid down in the Rules and Bye-laws of I.M.A.
13 The Branch on formation shall function as per Constitution and
adopt the Model Rules and Bye-laws' with any modification/ amendment
thereof and send the same to I.M.A. Headquarters through
State/Territorial Branch for ratification by the Working Committee of
I.M.A The State/Territorial Branch shall forward its comments if any, to
the Headquarters Office with in 4 weeks from date of receipt. The
State/Territorial Branch shall, however, have no powers to approve or
modify the same. Till such time, the constitute or amendments of
Rules/Bye-laws of the Branch are ratified by the Working Committee of
I.M.A., the Model Rules shall be operative.
MEMBERSHIP:
Eligibility
14 The members of the Branch shall be enrolled as per eligibility
clause viz. Rule 11 of I.M.A Constitution.
ENROLLMENT OF MEMBERS :
15.All prospective and eligible members of the profession shall apply on
a prescribed Membership Application Form to the Hony. Secretary General
I.M.A. Headquarters, who shall approve and accept the membership and
intimate the same to all concerned offices of I.M.A. All such
Application forms shall be accompanied by Headquarters Fund Contribution
(H.F.C.) as laid down from time to time, in such manner as prescribed by
I.M.A Rules.
CLASSIFICATION OF MEMBERS:
INTERN MEMBERS:
16 All Interns otherwise eligible and as per IMA Rules and
Bye-laws having temporary registration with Medical Council of India or
Various State Medical Councils under the Indian Medical Council Act,
shall be enrolled as Intern Members during their period of internship
only.
LIFE MEMBERS:
17 Life Members shall be enrolled in a similar manner on
completion of all formalities and on payment of a lump sum in lieu of
yearly subscription and remittance of H.F.C. as provided in I.M.A. Rules
and Bye-laws from time to time. They shall be on the rolls of the Branch
where they reside, practise/are employed.
18 Life Members shall enjoy all rights and privileges of the
Local and State/Territorial Branch without any subscription except
payment of such charges that may be levied by the Branch for any special
activity.
ASSOCIATE MEMBERS:
19 Members of another Branch can be elected as Associate Members
of the Branch. They shall not fill in another Membership Form but shall
apply to the Branch and pay its subscription only but they would not be
entitled to vote and/or hold any office in the Branch.
ATTACHED MEMBERS OF I.M.A. :
20 The medical personnel of Armed Forces of India who are
Attached Members of I.M.A Headquarters as per Rules of I.M.A., shall be
attached to the Branch where they happen to reside. They shall have all
privileges of membership except that of voting and/or of holding any
office in the Branch. While they will not pay any H.F.C., they shall be
required to pay any charges fixed by the Branch for day-to- day activity
and for any special activity.
SUBSCRIPTION:
21. Members on rolls of the Branch shall pay their subscription to the
Branch according to scale fixed by the Branch from time to time and such
subscription shall include H.F.C. on their behalf. Such subscription for
the full year shall become due on 1st April every year for existing
members.
H.F.C.:
22 The branch shall pay the H.F.C. as fixed by the I.M.A.
Headquarters, through the State/Territorial Branch. The existing rates
of H.F.C. are as under:-
Membership Fee w.e.f.
01/04/2007
HQ Share State Share
Action Committee Total
Annual Single Member 180.00 70.00 200.00
450.00
Annual Couple Member 252.00 123.00
400.00 775.00
Direct Ann Single Member 180.00 70.00
200.00 450.00
Direct Ann Couple Member 252.00 123.00
400.00 775.00
Single Life Member 2700.00 1050.00
200.00 3950.00
Couple Life Member 3780.00 1845.00
400.00 6025.00
23 The Branch will remit the H.F.C. as laid down by I.M.A Rules
in one instalment in case of existing members on 1st April, latest by
15th May each year.
24 The H.F.C. in respect of new members enrolled in the first
half of the Association year shall be remitted for full year along with
the M.A. forms and for half year if enrolled during second half of the
year.
25 The Branch shall also send an up-to-date list of members
(Addressograph) on its register of membership as on 31st March, on
behalf of whom H.F.C. has remitted in full, so as to reach I.M.A
Headquarters through the State/Territorial Branch concerned by the 30th
April. All additions and deletions shall also be reported to I.M.A.
Headquarter from time to time during the year and lists updated upto
15th May and 30th October shall be taken as valid members of the Branch
and H.F.C. shall be payable by Branch on it. In case no corrections are
received, the list as on 31st March of last year shall be taken as valid
for making payment of H.F.C.
26 The Branch shall maintain separate lists of members on its
register of membership as under :-
a Intern members.
b Single Members.
c Couple Members.
d Life Members - Single and couple.
e Association Members : This will be maintained at
Branch level only, for which to no extra H.F.C. will be required to be
sent.
While remitting H.F.C. the Branch shall give statement of
H.F.C. based on the above categories of membership.
TERMINATION OF MEMBERSHIP:
27. The Rules and Bye-laws of I.M.A. shall be applicable in all cases
for termination of membership.
SUSPENSION OF MEMBERSHIP:
28. The Rules and Bye-laws of the I.M.A. shall be applicable in all
cases for suspension of membership.
Note: It may be noted that membership is that of I.M.A. and it is the
Working Committee of the I.M.A. only which is the authority to
suspend/terminate membership and privileges of membership as the Rules
and Bye-laws of I.M.A. The Branch has no such authority and shall submit
its recommendation in the manner as provided in the Rules and Bye-laws
of I.M.A.
MANAGEMENT:
29 The Branch shall govern its affairs through an Executive
Committee/Management committee comprising of the following in such
manner as it decided within the frame work of these Rules and Bye- Laws.
Elected Office-Bearers and Members :
a President.
b Vice -President /Vice Presidents.
c Hony. Secretary/Joint Secretary.
d Hony. Secretary Finance/Treasurer.
e Committee Members.- Their number shall be fixed
by the Branch relating to its strength.
Ex-officio Members:
i) Imm. Past President for 2 years
ii) Imm. Past Hony. Secretary for one year.
iii) Members of State Working Committee.
CO-OPTED & INVITED MEMBERS;
30 President may co-opt 1 or 2 Members and invite few members.
The Office-Bearers and Members of the Executive Committee shall be
elected every year by the General body of membership as provided in the
election procedure in these Rules and Bye-laws.
EXECUTIVE COMMITTEE:
31. The Executive Committee shall act on behalf of the branch and shall
be vested with the power of general management. It shall meet regularly
at periodic intervals.
32. It shall appoint Committees and Sub- Committees for various
activities and functions and shall express views on behalf of the Branch
when asked for by the State/Territorial Branch and/or the I.M.A.
Headquarters.
33. It shall oversee the financial management of the Branch and
authorize payments and/or disbursement of funds as provided in these
Rules and for such other activities as decided by the Branch from time
to time.
34. The Executive Committee shall frame Bye-Laws, lay down procedures
for day-to-day functioning of the Branch, conduct yearly elections and
exercise all other powers as may be conducive to the Branch within the
frame work of these Rules and perform any other function specially
entrusted to it by the General Body of the members.
ELECTION OF OFFICE-BEARERS AND EXECUTIVE COMMITTEE:
35. Office-Bearers and Members of the Executive Committee shall be
elected every year at a General Body Meeting in such manner as provided
in these Rules and Bye-laws and as per schedule decided by the Executive
Committee, through a process of calling for nominations by a fixed date,
scrutiny of nominations and thereafter giving time to valid nominees to
withdraw nominations if they like and later fixing a date for election
where all members in good standing shall be allowed to vote by secret
Ballot. The whole process shall be completed by 31st January.
36. The Branch may frame suitable Bye-laws to conduct the election.
DUTIES OF OFFICE-BEARERS :
37. The duties and functions of Office-Bearers of the Branch shall be as
under:-
i) President: He shall preside over all meetings
and shall be ex- officio member of all Committees. He shall control and
guide the affairs of the Branch and shall interpret these Rules and
Bye-laws and his decision in all matters shall be final He Shall have a
casting vote in case of equality of voting on any account.
ii) Vice-Presidents: The President shall be assisted
by the Vice-Presidents, who shall act on his behalf in his absence.
iii) Hony. Secretary: He shall be responsible for
the day-to-day administration of the Branch under the guidance of the
President and/or of the Executive Committee. He shall issue notice of
all meeting and maintain records of all business transacted at meeting
of the General Body, Executive Committee and other Committees. He shall
keep membership record and all documents of the Branch. He shall carry
out all corresponds on behalf of the Branch and comply with the
essential requirements in relation to the State/Territorial Branch
and/or I.M.A. Headquarters. He shall act as Returning Officer for the
Branch elections. He shall pass all expenditures and bills and operate
Bank Account along with the Joint Secretary and Treasurer.
iv) Hony. Joint Secretary: He shall assist the Hony.
Secretary in duties allotted to him by the Hony. Secretary/Branch
Executive Committee.
v) Hony.Treasurer: He shall maintain the accounts of
the Branch, operate bank account jointly with the Hony. Secretary and in
the absence of Hony. Secretary, the Joint Secretary, invest or disburse
funds as approved by Executive Committee through the Hony. Secretary as
per budget allotments and help raise finances for the Branch including
collection of subscription etc. He shall prepare quarterly/half yearly
statement of accounts, get them audited as per decision of the Executive
Committee.
MEETINGS OF THE BRANCH :
38. THE FOLLOWING MEETINGS SHALL BE HELD :-
i) Annual General Meeting: The Annual General
Meeting of Members of the Branch shall be held any day before 31st March
to receive Annual Report, Annual Accounts, approve next year's budget,
elect representatives of the Branch to various I.M.A. bodies viz.
Central Council, state Council and other bodies and to consider
constitutional amendments and any resolutions moved by the Executive
Committee or Members provided such resolutions have been submitted at
least four weeks in advance of the meeting.
ii) General Body Meeting: As per requirement, the
Hony. Secretary shall call General Body Meeting for specific purposes
like holding election of Branch Office-Bearers and Executive Committee
in consultation with President or as decided by Executive Committee.
Such meeting shall be also called to elect office-bearers of
Headquarters and/or of the State/Territorial Branch as per Rules of
I.M.A. and of State/Territorial Branch respectively.
iii) Extra-ordinary General Meeting: It shall be
called by hony. Secretary in consultion with the President and/or as
decided by the Executive Committee to consider specific agenda. No other
item shall be considered in this meeting.
iv) Requisition Meeting: It shall be called by the
Hony. Secretary in consultation with the President/Executive Committee
on requisition from such specified number of members as decided by the
Branch and laid down in these Rules, within a fortnight of the receipt
of requisition to consider the specific item of agenda as demanded by
the requisitionists. No other matter will be transacted at this meeting.
v) Scientific /Academic And Social Meetings: These
meetings may be called by the Hony. Secretary as expedient.
39. The Executive Committee shall fix the venue of the meetings and
prescribe the quorum for respective meetings.
BYE-LAWS:
40 All Bye-Laws operative to the Rules shall be framed by the
Executive Committee and shall be in operation thereafter till
alterations are effected.
RULES :
41. Amendments of these Rules shall be made at the Annual General
Meeting of the Branch provided a due notice of the same is given by the
members or Executive Committee. Such amendments as approved shall come
into force only after being ratified by the Working Committee of I.M.A.
IMA COLLEGE OF GENERAL PRACTITIONERS:
42. Members of the IMA shall be eligible to become Members of the IMACGP.
On becoming the Members of the College, they shall be on the rolls of
the College, in the list maintained at the Headquarters of the college
and also to the State Faculty and at Sub-Faculty if such
Faculty/Sub-Faculty exists in the area of their jurisdiction.
IMA ACADEMY OF MEDICAL SPECIALITIES :
43. Members of the IMA may become members of the IMA AMS provided they
are eligible as per Rules and Bye-laws of the Academy. Those who become
members of the Academy, shall be on the roll of the Headquarters of the
Academy and also on the roll of the State Chapter and Local Branch
Chapter if they exist.
PRIVILEGES OF MEMBERSHIP :
44. On being enrolled and membership being approved by I.M.A
Headquarters, the member shall be entitled to all privileges of
membership of the Association as provided in the Rules of I.M.A. and
also to those of this Local Branch, for the period for which, he has
paid subscription and of the State/Territorial Branch through which
H.F.C. on his behalf has been remitted to I.M.A. Headquarters. These
privileges shall include:
i) Receiving a copy of the Journal of the
Association and other publications of the Associations either free or at
such rates as fixed by the Association from time to time;
ii) Attending and taking part in discussion at all
general and clinical meetings organized by the I.M.A. Headquarters or
its Local/State/Territorial Branch, of which he is a member.
iii) Attending the Medical Conference organized by
I.M.A. Headquarters or by State/Territorial Branch.
iv) Enjoying such other privileges that may hereafter
be conferred by the Association under specified conditions e.g. joining
I.M.A. Study tours, IMA Benevolent Fund or other Membership
Services/Benefits Schemes etc.
BYE-LAWS
Bye-Laws for operation of provisions of these Rules shall be
framed by the Executive Committee and shall be as under:-
1..............................................
2..............................................
3. .............................................
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